259038 Administration Assistant

NHS Scotland; Dumfries; Hybrid; GBP 21,000 - 24,000; Part time

Benefits offered by this job

Hybrid work

Job summary

NHS Dumfries and Galloway is seeking a motivated Mental Health Business Support Administration Assistant (Band 3) on a 30-hour week FTC to join the Mental Health Management Team. You will provide comprehensive administrative and governance support, coordinating meetings, preparing reports, and maintaining records.

The role requires excellent organisational and IT skills, strong communication, and the ability to work with a range of stakeholders. Hybrid working is available, interviews in person.

Qualifications

• Proven administrative or business support experience.
• Excellent organisational and communication skills.
• Strong IT and digital skills.

Responsibilities

• Coordinate meetings and events.
• Prepare reports and presentations.
• Support governance and workforce processes.
• Manage correspondence and records.

Skills

Organisational skills

Communication skills

IT and digital skills

Tools

NHS systems

Job description

MENTAL HEALTH BUSINESS SUPPORT ADMINISTRATION ASSISTANT : BAND 3 : 30 h/pw : FTC

An exciting opportunity has arisen for a motivated and highly organised Business Support Administrator to join the Mental Health Management Team.

This is a Fixed term post for 6 months from start date.

This key role provides comprehensive administrative and business support to senior managers across Mental Health Services, contributing to the effective delivery of operational, governance and strategic priorities. Working within a busy and dynamic environment, the post holder will be responsible for a range of administrative functions including coordinating meetings and events, preparing reports and presentations, managing correspondence, maintaining records and databases, supporting workforce and governance processes, and facilitating effective communication across services.

We are looking for an individual with excellent organisational, communication and IT digital skills who can work confidently with a range of stakeholders, manage competing demands and maintain high standards of accuracy and confidentiality. The successful candidate will be proactive, flexible and able to work independently while contributing positively to a supportive team environment.

This is a crucial role that supports the day-to-day functioning of the Mental Health Management Team and helps ensure services remain responsive, effective and well coordinated. The post offers an excellent opportunity to gain experience within a senior management environment and contribute to service improvement across Mental Health Services.

Previous experience in an administrative or business support role is essential, with experience of NHS systems and processes being desirable.

The successful candidate will be required to work over 4 days, preferably Tuesday, Wednesday, Thursday and Friday 08:30 to 17:00; with an opportunity for hybrid working.

Please note that interviews will only be held in person (not via MS Teams).

For an informal discussion about this post, please contact Kathryn McKie [e-mail] or [e-mail] - tel:[phone]

f you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa

INFORMATION FOR ALL CANDIDATES

To find out more about working with NHS Dumfries and Galloway and for an insight into our friendly, beautiful corner of Scotland please visit our Work With Us web pages https://www.nhsdg.co.uk/workwithus/

EQUALITY AND DIVERSITY

NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.

PUBLIC PROTECTION

Public protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.

ADDITIONAL INFORMATION FOR INTERNATIONAL CANDIDATES

RIGHT TO WORK IN THE UNITED KINGDOM

NHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.

WORK VISA

If you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa. It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or if you require a work visa that the post would be eligible to be sponsored BEFORE submitting your application form. We are unable to provide sponsorship for bank contracts.

UNITED KINGDOM REGISTRATION

NHS Dumfries & Galloway are unable to support OSCE Training for international nurses for vacancies. Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (eg NMC, HCPC, GMC, GDC etc).