259038 Administration Assistant

NHS Scotland; Kingholm Quay; Hybrid; GBP 22,000 - 26,000; Part time

Benefits offered by this job

Hybrid working

Job summary

NHS Dumfries and Galloway is seeking a motivated Mental Health Business Support Administration Assistant (Band 3) on a fixed-term basis for 6 months, working 30 hours per week with hybrid options. The role provides essential admin support to the Mental Health Management Team, coordinating meetings, preparing reports, and maintaining records to support governance and strategic priorities.

The ideal candidate will have excellent organisational and IT skills, experience in administrative roles, and

Qualifications

• Experience in administrative or business support roles.
• Familiar with NHS systems desirable.
• Proficient in MS Office and digital tools.

Responsibilities

• Coordinate meetings and events.
• Prepare reports and presentations.
• Manage correspondence and records/databases.
• Support workforce and governance processes.
• Facilitate effective communication across services.

Skills

Organisational skills

Communication skills

IT skills

Confidentiality

Stakeholder liaison

Tools

MS Office

Job description

MENTAL HEALTH BUSINESS SUPPORT ADMINISTRATION ASSISTANT : BAND 3 : 30 h/pw : FTC

An exciting opportunity has arisen for a motivated and highly organised Business Support Administrator to join the Mental Health Management Team.

This is a Fixed term post for 6 months from start date.

This key role provides comprehensive administrative and business support to senior managers across Mental Health Services, contributing to the effective delivery of operational, governance and strategic priorities. Working within a busy and dynamic environment, the post holder will be responsible for a range of administrative functions including coordinating meetings and events, preparing reports and presentations, managing correspondence, maintaining records and databases, supporting workforce and governance processes, and facilitating effective communication across services.

We are looking for an individual with excellent organisational, communication and IT digital skills who can work confidently with a range of stakeholders, manage competing demands and maintain high standards of accuracy and confidentiality. The successful candidate will be proactive, flexible and able to work independently while contributing positively to a supportive team environment.

This is a crucial role that supports the day-to-day functioning of the Mental Health Management Team and helps ensure services remain responsive, effective and well coordinated. The post offers an excellent opportunity to gain experience within a senior management environment and contribute to service improvement across Mental Health Services.

Previous experience in an administrative or business support role is essential, with experience of NHS systems and processes being desirable.

If you are enthusiastic, organised and committed to delivering high quality administrative support, we would welcome your application.

The successful candidate will be required to work over 4 days, preferably Tuesday, Wednesday, Thursday and Friday 08:30 to 17:00; with an opportunity for hybrid working.

Please note that interviews will only be held in person (not via MS Teams).

For an informal discussion about this post, please contact Kathryn McKie [e-mail] or [e-mail] - tel:[phone]

f you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa

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• Assessment Form - Within the application you are required to answer three questions giving you the opportunity to fully evidence why you are the ideal person for the job. Please ensure these statements are written by yourself and are unique to you. This section times out after 30 minutes. A tip is to build your reply on a Word document and copy and paste into Jobtrain. If you exceed the maximum amount of characters it will cut your text at this point, please check your information once copied and pasted.
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• If you are a member of staff please ensure you update your Jobtrain profile to reflect that you are employed by NHS Dumfries and Galloway.
• Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites.

DISCLOSURE SCOTLAND – Some of our posts may require you to undergo a criminal records check. Changes as of the 1 April 2025 to the Protection of Vulnerable Groups (PVG) scheme membership now sees more roles requiring PVG that may not have needed this check in the past. If you are successful in this role you will be notified which level of check is required by the recruitment team. If you would like to read more information please visit: Disclosure levels - mygov.scot

EQUALITY AND DIVERSITY
NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.

PUBLIC PROTECTION
Public protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.

ADDITIONAL INFORMATION FOR INTERNATIONAL CANDIDATES

RIGHT TO WORK IN THE UNITED KINGDOM
NHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.

WORK VISA
If you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or if you require a work visa that the post would be eligible to be sponsoredBEFORE submitting your application form. We are unable to provide sponsorship for bank contracts.

UNITED KINGDOM REGISTRATION
NHS Dumfries & Galloway are unable to support OSCE Training for international nurses for vacancies.
Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (eg NMC, HCPC, GMC, GDC etc).