23144 - Business Administrator (BA)

The Methodist Church in Britain; England; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Hybrid working where business need—UK

Civil Service pension schemes

Season ticket loan

Job summary

The Verne, part of HM Prison and Probation Service, seeks a permanent Business Administrator to support the Offender Management administrative hub. The role handles casework paperwork, sentence calculations and MAPPA-related tasks, while coordinating communications and maintaining records.

The post is non-operational with no line management and offers hybrid working options. Successful applicants will undertake DBS checks and comply with security requirements.

Qualifications

• Ability to fulfil all spoken aspects of the role in English, or Welsh where specified.
• Evidence of the Working Together, Delivering at Pace and Managing a Quality Service behaviours.

Responsibilities

• Process Offender Management paperwork for checking and onward transmission by the Hub Manager.
• Process casework including bail, ROTL, HDC, OaSys, MAPPA, re-categorisation, parole and recall paperwork.
• Carry out sentence calculations and initial checks.
• Handle appeals, adjudications, legal correspondence, prisoner fines and foreign national, deportation and immigration casework.
• Administer public protection cases, including VISOR, risk to children, harassment and restraining orders, and Category A paperwork.
• Maintain accurate records, establishment databases, manual filing systems and logs, and produce reports as required.
• Act as the contact point for team communications, prioritising and passing them to the right person or department.
• Input requisitions to the finance database and process requisitions for the area of work.
• Complete monitoring returns and collate Service Delivery Indicator information.
• Correspond with stakeholders and agencies so that information is shared adequately.
• Organise and co-ordinate awareness sessions for the area of work.
• Act as secretary to meetings, including agendas, minutes and action points

Skills

English (spoken)

Working Together

Delivering at Pace

Managing a Quality Service

Job description

This permanent Business Administrator post sits in the Offender Management administrative hub at The Verne, part of HM Prison and Probation Service. The work centres on processing casework paperwork, such as sentence calculations, parole and licence applications and MAPPA documents, for checking by the Hub Manager. The role is rotational and non-operational, with no line management, and is open to part-time, flexible or job-share working. Successful applicants must pass a DBS standard check.

What the job involves

• Process Offender Management transactional paperwork for checking and onward transmission by the Hub Manager
• Process casework including bail, ROTL, HDC, OaSys, MAPPA, re-categorisation, parole and recall paperwork
• Carry out sentence calculations and initial checks
• Handle appeals, adjudications, legal correspondence, prisoner fines and foreign national, deportation and immigration casework
• Administer public protection cases, including VISOR, risk to children, harassment and restraining orders, and Category A paperwork
• Maintain accurate records, establishment databases, manual filing systems and logs, and produce reports as required
• Act as the contact point for team communications, prioritising and passing them to the right person or department
• Input requisitions to the finance database and process requisitions for the area of work
• Complete monitoring returns and collate Service Delivery Indicator information
• Correspond with stakeholders and agencies so that information is shared adequately
• Organise and co-ordinate awareness sessions for the area of work
• Act as secretary to meetings, including agendas, minutes and action points

What’s required

Skills & knowledge

• Ability to fulfil all spoken aspects of the role in English, or Welsh where specified
• Evidence of the Working Together, Delivering at Pace and Managing a Quality Service behaviours

Checks & eligibility

• DBS standard check
• Security and identity checks before taking up post
• Eligible under Civil Service nationality rules, including UK and Irish nationals, Commonwealth nationals with right to work, and certain EU, EEA and Swiss nationals
• Declaration of any membership of a group or organisation HMPPS considers racist

What’s offered

• Annual leave, with 9 days (66 hours 36 minutes) added for bank, public and privilege holidays
• Choice of two Civil Service pension schemes
• Hybrid working where business need allows, UK only
• Season ticket advance after two months' service
• Flexible, part-time and job-share working considered under HMPPS policy
• Training and development, including promotion programmes and an individual induction