23397 - HMP Highpoint - Business Hub Manager

The Methodist Church in Britain; United Kingdom; Hybride; GBP 28 000 - 36 000; Plein temps

Avantages offerts par ce poste

Hybrid working

Civil Service pension schemes

Training and development, promotion

Season ticket/transport support (where

Résumé du poste

The Business Hub at HMP Highpoint, run by HMPPS within the Ministry of Justice, seeks a permanent manager for its administrative processes and staff. The role is non-operational, focusing on data accuracy, budgets, and management information, with line management of Hub staff and hybrid working within the UK.

Key duties include overseeing finance processes, audits, information assurance, and coordinating external inspections, while producing management information for the Head of Function.

Qualifications

• Able user of MS Word and MS Excel.
• Information collation and analysis.
• Evidence of behaviours: working together, communicating and influencing, managing a quality service, leadership.

Responsabilités

• Manage the Business Hub's transactional work and admin staff, ensuring paperwork is complete and ready for onward transmission.
• Manage staff performance, development, appraisal and sickness absence.
• Manage the devolved budget under the budget delegation's financial procedures.
• Oversee finance processes including stocktaking, prisoner monies, receivables, reconciliations, accruals, outgoing pay, inter-unit charges, cashier and PIN phones.
• Oversee audits, compliance, the self-audit programme, the risk register and action plans.
• Manage information assurance, subject access requests, official correspondence and complaints.
• Coordinate HMIP visits and related governance reviews.
• Analyse Hub data, produce reports and monitor Hub performance, providing management information.
• Ensure data entered into systems is accurate and timely.
• Manage procurement, contract monitoring, staff uniform ordering, assets, vehicle maintenance, and act as signatory as needed.

Connaissances

MS Word

MS Excel

Information collation

Data analysis

Leadership

Teamwork and collaboration

Communication

Formation

Band 5 first line manager qualification

Outils

MS Word

MS Excel

Description du poste

The Business Hub at HMP Highpoint, run by HMPPS within the Ministry of Justice, needs a permanent manager for its administrative processes and the staff who run them. The role is non-operational and centres on keeping data accurate, budgets and financial procedure in order, and producing management information that tracks establishment performance. The post carries line management of Hub staff and offers hybrid working within the UK. External applicants must complete the Band 5 first line manager qualification where one is offered, and a standard DBS check applies.

What the job involves

• Manage the Business Hub's transactional work and admin staff, ensuring paperwork is complete, checked and ready for onward transmission
• Manage staff performance, development, appraisal and sickness absence
• Manage the devolved budget under the budget delegation's financial procedures
• Oversee finance processes including stocktaking, prisoner monies, receivables, reconciliations, accruals, outgoing pay, inter-unit charges, cashier and PIN phones
• Oversee audits, compliance, the self-audit programme, the risk register and action plans
• Manage information assurance, subject access requests, official correspondence and complaints
• Coordinate HMIP visits, Measuring the Quality of Prison Life, and Independent Monitoring Board work
• Analyse Hub data, produce reports and monitor Hub performance, providing management information to the Head of Function
• Ensure data entered into local and national systems is accurate and meets agreed timescales
• Manage Service Delivery Indicators and standards, verifying and signing off documentation
• Manage procurement, contract monitoring, staff uniform ordering, fixed and local assets, vehicle maintenance, and act as bank signatory and requisitioner or approver as local policy sets
• Contribute to local policy and procedures, draft internal and external communications, and act as first point of contact for external stakeholders

What’s required

Skills & knowledge

• Able user of MS Word and MS Excel
• Information collation and analysis
• Evidence of behaviours: working together, communicating and influencing, managing a quality service, leadership

Checks & eligibility

• Standard DBS check
• Security and identity checks before taking up post
• Eligible under Civil Service nationality rules

Other

• Complete the Band 5 first line manager qualification once in post, where available

What’s offered

• 9 bank, public and privilege holiday days (66 hours 36 minutes) added to annual leave
• Choice of two Civil Service pension schemes
• Hybrid working where business need allows
• Flexible, part-time and job-share working considered under HMPPS policy
• Season ticket advance after two months' service
• Training and development, including promotion programmes
• Security, diversity and individual induction training