23362 - Business Administrator Specialist - Safer Custody Analyst

The Methodist Church in Britain; Lancaster; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Pension schemes

Annual leave

Training and development

Induction programme

Job summary

The Ministry of Justice, Lancaster Farms establishment, is seeking an administrative specialist to support the Safer Custody and Security Intelligence teams. This permanent, non-operational post offers hybrid working within the UK and requires DBS clearance and Civil Service nationality eligibility.

You will analyse information from multiple sources, produce the monthly Safer Custody Intelligence Report, and brief on trends to internal stakeholders.

Qualifications

• Information collation and analysis required.
• Able to deal effectively and assertively with staff at all levels.
• Strong written and spoken English; Welsh where specified may apply.
• MS Word and MS Excel proficiency required.

Responsibilities

• Analyse information from multiple sources to identify and prevent safer custody issues.
• Produce the monthly Safer Custody Intelligence Report and present it at meetings.
• Use data and trend analysis to inform staff and compare establishments across the estate.
• Check information, grade its importance and recommend responses.
• Maintain intelligence systems and train staff in their use.
• Deliver in-house training on information gathering procedures (IRS/SIR) and induction for new starters.
• Liaise with other establishments, law enforcement and external agencies; share intelligence as policy allows.
• Advise managers on trends and issues and provide regular updates to line management.
• Collate monthly objectives and monitoring returns; input finance requisitions for the area.
• Maintain accurate records, databases and logs; produce reports within timescales.
• Act as team contact for communications and distribute information to stakeholders.
• Arrange meetings, prepare paperwork and minutes, and coordinate awareness sessions.

Skills

Info analysis

Assertive communication

Stakeholder liaison

English language

Tools

MS Word

MS Excel

Job description

This permanent administrative specialist post sits within the Safer Custody and Security Intelligence teams at the Lancaster Farms establishment, part of HMPPS within the Ministry of Justice. The post-holder analyses information from many sources to identify and prevent safer custody issues, and produces a monthly intelligence report for the establishment's meetings. The role is non-operational with no line management, works on a rotational basis, and offers hybrid working where business need allows. Eligibility depends on Civil Service nationality rules, and a DBS standard check applies.

What the job involves

• Analyse information from a range of sources to identify, reduce and prevent safer custody issues, including further IRS and Mercury analysis when concerns are raised
• Produce the monthly Safer Custody Intelligence Report covering self-harm, violence, self-isolation and ACCT management, and present it at the Safer Custody and security meetings
• Use data and trend analysis to keep all staff informed of safer custody issues within the establishment, against comparator establishments and across the estate, and brief functional departments
• Check safer custody information from all sources, grade its importance and recommend responses
• Keep intelligence and recording systems updated and used correctly, and train staff in their use
• Deliver in-house training on information gathering procedures such as IRS and SIR, including induction for new starters
• Liaise with other establishments, law enforcement and external agencies, and share intelligence in line with policy
• Advise the Safer Custody and Security Managers on trends and issues, and update line management regularly
• Collate monthly Safer Custody objectives, Service Delivery Indicators and monitoring returns, and input finance requisitions for the area of work
• Maintain accurate records, databases, filing systems and logs, and produce reports within timescales
• Act as the team's contact point for communications, prioritising and distributing them, and correspond with stakeholders
• Arrange meetings and prepare paperwork, minutes and action points, and co‑ordinate awareness sessions

What’s required

Skills & knowledge

• Able to deal effectively and assertively with staff at all levels
• Information collation and analysis
• Able user of MS Word and MS Excel
• Able to carry out all spoken aspects of the role confidently in English, or Welsh where specified

Checks & eligibility

• DBS standard check
• Security and identity checks before taking up post
• Eligible under Civil Service nationality rules
• Suitability assessment to work with young people if transferring to a Young Persons establishment

Other

• Demonstrate the behaviours: changing and improving, communicating and influencing, working together, managing a quality service and making effective decisions
• Complete specific training in the administrative specialism after taking up post
• Work from the UK only, not overseas

What’s offered

• 9 days' bank, public and privilege holidays, added to annual leave
• Annual leave pro-rated, with the holiday year starting 1 March
• Choice of two Civil Service pension schemes
• Hybrid working where business need allows, within the UK
• Part‑time, flexible and job‑share patterns considered
• Season ticket advance after two months' service
• Training and development, including promotion programmes
• Security and diversity training and an individual induction programme