Yacht Operations Coordinator

hillrobinson; Antibes; Sur place; EUR 25 000 - 38 000; Plein temps

Résumé du poste

Hill Robinson is seeking an administrative assistant to join the busy Yacht Operations Department in Antibes. The role supports Yacht Managers with a wide range of duties, from reporting and calendar updates to travel arrangements and document processing.

The successful candidate will be fluent in English, have working French, and be proficient in MS Office. Experience in the yachting sector is advantageous, and the role emphasizes accuracy, multi-tasking, and professionalism.

Qualifications

• Full command of English – written and spoken.
• Working knowledge of French – spoken essential; written an advantage.
• Ability to work with Microsoft Office – Word, Excel, Outlook, PowerPoint.

Responsabilités

• Assist with all activities, queries and requests from their assigned line manager.
• Assist other work groups from time to time as may be deemed necessary.
• Assist with reception and phone cover from time to time as required.
• Maintaining records for owner reports and assisting with the preparation of owner reports.
• Updating the company calendar with yacht or owner visits.
• Record keeping for the yachts managed: yacht visits, yard visits, owner meetings.
• Keeping Yacht Information Sheets up to date.
• Accounting support as may be required.
• Assist with insurance renewals – obtain and compare quotes.
• Assist with the preparation of budgets.
• Maintain up-to-date records in the Company Address Book or equivalent
• Arranging travel/visas for members of the team
• Expense sheets for members of your projects
• Receive or collect crew certificates and verification of validity
• Background checks
• Arrange for visas for crew as may be required
• Process applications for Flag State Dispensations, Seamans’ Discharge Book applications, etc.
• Assist YM with drafting Offers of Employments for crew
• Assist YM with requesting and chasing for SEAs and make sure fully signed contracts are on file on Bamboo
• Assist YM with Termination and Severance letters
• Sea Service Testimonials
• Crew insurance claims

Connaissances

English fluency

French language

Outils

Microsoft Office

Description du poste

Hill Robinson is seeking an administrative assistant to join the busy Yacht Operations Department in Antibes. The role supports Yacht Managers with a wide range of duties, from reporting and calendar updates to travel arrangements and document processing.

The successful candidate will be fluent in English, have working French, and be proficient in MS Office. Experience in the yachting sector is advantageous, and the role emphasizes accuracy, multi-tasking, and professionalism.