Strategic Global Executive Assistant to C-Level Leader

IDEMIA; Courbevoie; In loco; EUR 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

IDEMIA is seeking an experienced Executive Assistant to support a senior executive within a multinational organization. The role focuses on managing priorities, coordinating leadership activities, and ensuring smooth day-to-day operations.

The successful candidate will handle complex calendars, international travel, prepare executive documentation, and coordinate with global Executive Assistants. Fluency in English and strong discretion are essential.

Competenze

• Significant experience as an Executive Assistant supporting senior executives (EVP, C-level, or equivalent) within multinational environments.
• Ability to manage priorities in a fast-paced, evolving international context.
• Strong experience coordinating complex calendars, international travel, and executive meetings.
• Regular interaction with executive leadership teams and senior stakeholders.
• Demonstrated independence, judgment, and strict confidentiality.
• Proficient in Microsoft Office and capable of leveraging AI tools to enhance productivity.

Mansioni

• Manage a complex executive calendar, prioritizing meetings and activities.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Prepare presentations, reports, briefing materials, and meeting agendas.
• Organize leadership meetings and executive events across regions with C-level stakeholders.
• Act as a liaison between the executive and senior stakeholders for alignment across the organization.
• Coordinate governance processes and follow up on actions from leadership meetings.
• Track priorities, commitments, decisions, and deadlines with clear follow-through.
• Handle expenses, purchase requests, invoices, and administrative processes.
• Maintain highly confidential information with discretion and professionalism.
• Anticipate business needs and proactively resolve issues.

Conoscenze

Executive support

Calendar management

Travel coordination

Presentation & briefing prep

Stakeholder communication

Discretion & confidentiality

AI tools familiarity

English proficiency

Strumenti

Microsoft Office

Outlook

PowerPoint

Word

Excel

Teams

Copilot

Descrizione del lavoro

IDEMIA is seeking an experienced Executive Assistant to support a senior executive within a multinational organization. The role focuses on managing priorities, coordinating leadership activities, and ensuring smooth day-to-day operations.

The successful candidate will handle complex calendars, international travel, prepare executive documentation, and coordinate with global Executive Assistants. Fluency in English and strong discretion are essential.