Senior Executive Assistant to France Leadership Team

Mars, Incorporated and its Affiliates; Aimargues; Sur place; EUR 42 000 - 62 000; Plein temps

Résumé du poste

Mars, Incorporated and its Affiliates in Aimargues seeks an Executive Assistant to provide seamless, high‑quality support to the France General Manager and the leadership team in a fast‑paced, highly collaborative environment.

You will manage complex calendars, travel, visas, expense reports and meeting logistics, coordinating across time zones. Fluency in French and English is essential, with a proactive, structured approach that keeps priorities moving forward.

Qualifications

• Strong experience as an Executive Assistant supporting multiple senior leaders.
• Proactively anticipate leaders' needs to allow focus on strategy.
• Energetic, positive mindset with a passion for supporting leadership teams.
• Adapt easily to different leadership styles and evolving workflows.
• Fluent in French and English.

Responsabilités

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars with priority-based scheduling.
• Process and update purchase order requests for multiple teams.
• Prepare documents, business invitation letters, and visa applications; main visa contact.
• Plan and coordinate internal meeting logistics, including video conferences, room bookings, catering.
• Organise global meetings across multiple time zones.
• Arrange domestic and international travel.
• Interface professionally with leadership, internal teams, clients and external contacts.
• Support the Executive Coordinator Team Lead with event management.
• Perform additional duties as needed.

Connaissances

Executive Support

Calendar Management

Multitasking

Bilingual: French/English

Description du poste

Mars, Incorporated and its Affiliates in Aimargues seeks an Executive Assistant to provide seamless, high‑quality support to the France General Manager and the leadership team in a fast‑paced, highly collaborative environment.

You will manage complex calendars, travel, visas, expense reports and meeting logistics, coordinating across time zones. Fluency in French and English is essential, with a proactive, structured approach that keeps priorities moving forward.