Executive Assistant - M/F/X

Mars; Nîmes; Sur place; EUR 38 000 - 60 000; Plein temps

Résumé du poste

Mars is seeking an Executive Assistant to provide high quality support to the France General Manager and leadership team. The role focuses on keeping operations smooth, prioritizing tasks, and ensuring timely decisions in a fast-paced environment.

You will manage calendars, arrange travel, prepare documents, and coordinate meetings across time zones. Fluency in French and English is required, and prior experience supporting senior leaders is essential for success at Mars.

Qualifications

• Minimum proven experience as an Executive Assistant supporting multiple senior leaders.
• Ability to anticipate leaders' needs and handle complex, competing priorities.
• Proactive, adaptable, and highly organized; maintains focus under pressure.
• Comfort with different leadership styles and evolving workflows.
• Excellent bilingual communication in French and English.

Responsabilités

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars, make scheduling decisions with prioritization.
• Process and update purchase order requests for teams within the unit.
• Prepare official documents, invitation letters and visa applications for senior leaders; act as visa advisor.
• Plan and coordinate internal meetings, video conferences, room bookings and catering.
• Coordinate global meetings across multiple time zones and travel arrangements.
• Interface with leadership, internal teams, clients and external contacts professionally.
• Support the Executive Coordinator Team Lead with event management and overflow tasks.

Connaissances

Executive support

Calendar management

Travel coordination

Stakeholder management

Outils

Microsoft Teams

Skype

Description du poste

Job Description

Location: Aimargues

Segment: Royal Canin

Type of contract: Permanent

We're looking for an Executive Assistant to ensure seamless, efficient and high-quality support to the France General Manager and his leadership team, acting as a central partner to keep operations running smoothly and priorities moving forward. This role is essential in creating focus, structure and clarity in a fast-paced, highly collaborative environment.

What are we looking for?

• You have strong experience as an Executive Assistant and are comfortable supporting multiple senior leaders simultaneously, mastering complexity and prioritisation.
• You deliver high-quality, reliable support by proactively anticipating the needs of senior leaders, so they can focus on strategy and impact rather than logistics.
• You bring contagious energy, a positive mindset and a genuine passion for supporting leadership teams, your role is as much about mindset as it is about tasks.
• You adapt with ease to different leadership styles, shifting priorities and evolving workflows
• You stay composed, structured and solution-oriented in a fast-moving environment, you keep momentum, maintain clarity and ensure nothing critical falls through the cracks.
• You truly enjoy the Executive Assistant role: managing details matters to you, but so does making a real difference behind the scenes for the leadership and the organisation.
• You speak both french & english

What will be your key responsibilities?

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars, making independent scheduling decisions based on priorities, requiring forward-thinking and strategic planning.
• Process and update purchase order requests for multiple teams within the unit/segment.
• Prepare official documentation, business invitation letters and visa applications for senior leaders; act as the main point of contact and advisor for all visa-related matters.
• Plan and coordinate internal meeting logistics, including video/audio conferences (Teams/Skype), room bookings, catering, and guest arrangements.
• Organise global meetings, ensuring smooth coordination across multiple time zones.
• Manage external meeting logistics such as hotel blocks, group transportation, venue selection, pricing, and invitations.
• Arrange domestic and international travel, including flights, hotels and ground transportation.
• Interface professionally with leadership, internal teams, clients, key stakeholders and high-profile external contacts.
• Support the Executive Coordinator Team Lead with event management and overflow tasks.
• Perform additional duties as needed based on workload and business priorities.

What can you expect from Mars?

• At Mars, we believe in a relationship of mutual trust, dignity and respect between our company and Associates that is more meaningful than the standard employer/employee relationship.
• As Associates, we can expect to be respected, supported and valued as individuals, to be treated fairly and equitably.
• The opportunity to learn and develop, taking charge of your own career across Mars
• A unique and ideal work environment to become the leader in health through nutrition for cats and dogs!