Remote Finance & Admin Operations Coordinator

Lever, Inc.; France; À distance; EUR 32 000 - 46 000; Plein temps

Avantages offerts par ce poste

Remote opportunity

Weekly payments

Full-time contractor engagement

Résumé du poste

Lever, Inc. in France is seeking a Finance & Administrative Operations Coordinator for a hands-on role combining accounts receivable, reconciliation, bookkeeping support, payroll coordination and admin operations.

You will work with QuickBooks Desktop, Excel, Service Channel, RouteStar, and other systems, maintaining records, preparing reports, and driving process improvements while communicating with customers, vendors, and internal teams.

Qualifications

• Strong hands-on experience with QuickBooks Desktop.
• Experience with accounts receivable, payment follow-up and collections.
• Reconcile customer payments, deposits, and banking activity.
• Background in financial administration or bookkeeping support.
• Advanced Excel skills for reports and reconciliations.
• Identify discrepancies and payment exceptions.
• Familiarity with Service Channel or similar billing platforms.
• Experience with RouteStar is a plus.
• Payroll-support experience is strongly preferred.
• Operations and administrative experience for small business.
• HR administration is beneficial as is inventory/fleet admin exposure.
• Excellent organizational skills and open-item trackers.
• Proactive follow-up on overdue items and missing information.
• Ability to work independently and own recurring tasks.
• Strong communication skills by phone and email.
• Detail-oriented and resourceful in developing workflows.
• Manage multiple priorities with accuracy and deadlines.
• Familiarity with Microsoft Office, Google Workspace and payroll platforms.
• Professional English required; bilingual Spanish is a plus.
• Ability to work 9:00 AM–5:00 PM EST, Monday–Friday.

Responsabilités

• Manage weekly accounts receivable aging and follow up on overdue balances.
• Maintain open-item lists and tracking for unresolved balances.
• Record payments in QuickBooks Desktop and reconcile with bank data.
• Coordinate with receivables, collections, bookkeeping and client contacts.
• Reconcile deposits, checks, cash and money orders with records.
• Process physical checks and follow up on outstanding items.
• Monitor billing exceptions using Service Channel or similar systems.
• Compare invoices, customer and payment records across systems to fix mismatches.
• Prepare Excel-based reports and financial trackers.
• Gather receipts for business expenses and maintain documentation.
• Support payroll information and new-hire payroll data.
• Maintain weekly open-item trackers and task schedules.
• Support inventory, office supplies and fleet administration.
• Provide administrative support including scheduling and record maintenance.
• Assist HR admin activities as directed.
• Proactively communicate with customers, vendors and internal teams.
• Help document and improve standard operating procedures.
• Provide additional finance and operations support as needed.

Connaissances

QuickBooks Desktop

Accounts receivable

Microsoft Excel

Payroll support

Communication by phone/email

Attention to detail

Outils

Service Channel

RouteStar

Microsoft Office/Google Workspace

Billing platforms

Description du poste

Lever, Inc. in France is seeking a Finance & Administrative Operations Coordinator for a hands-on role combining accounts receivable, reconciliation, bookkeeping support, payroll coordination and admin operations.

You will work with QuickBooks Desktop, Excel, Service Channel, RouteStar, and other systems, maintaining records, preparing reports, and driving process improvements while communicating with customers, vendors, and internal teams.