Paris-Based Office & Executive Experience Lead

Jus Mundi; Paris; Sur place; EUR 43 000 - 65 000; Plein temps

Avantages offerts par ce poste

5 weeks vacation

Private health insurance for you and 0

Restaurant vouchers 60%

Global remote work up to 8 weeks/year

Relocation assistance

Résumé du poste

Jus Mundi in Paris is seeking an Office Manager & Executive Assistant to be the CEO's primary organisational partner and the bridge between Paris and remote teams.

You will manage the CEO's calendar, coordinate meetings and travel, oversee office operations across locations, and lead initiatives to enhance the employee experience. This role requires 3+ years of executive support or office management, strong organisation, and fluent English in a fast-growing, international environment.

Qualifications

• 3+ years of experience as an Executive Assistant or in Office Management.
• Experience supporting a CEO or C-level executive is highly valued.
• Experience in an international, fast-growing environment is required.
• Ability to use AI tools to improve productivity and automate tasks.
• Outstanding organisation and time management skills.
• Strong interpersonal and communication skills with a proactive mindset.
• High discretion and professionalism; attention to detail.
• Proficiency with Google Workspace, Slack, Notion, Microsoft Office.

Responsabilités

• Manage the CEO's calendar with prioritized meetings, commitments and travel.
• Organise and coordinate internal and external meetings with agendas and follow-ups.
• Coordinate business travel, accommodation and logistics.
• Manage correspondence and act as first point of contact when appropriate.
• Track action items and deadlines with timely follow-up.
• Provide day-to-day administrative and organizational support to the CEO.
• Collaborate with Leadership Team to facilitate cross-organisational coordination.
• Oversee Paris office operations and coordinate facilities across locations.
• Coordinate relationships with landlords, building management and suppliers.
• Manage office budgets, supplier contracts and expenses with the Finance Team.
• Coordinate initiatives to enhance employee experience across Jus Mundi locations.
• Organise company events, workshops, offsites and internal initiatives.
• Bridge between Paris-based and international/remote teams to ensure inclusive experience.

Connaissances

Executive support

Office management

Interpersonal communication

Discretion & professionalism

English fluency

Outils

Google Workspace

Slack

Notion

Microsoft Office

AI-powered tools

Description du poste

Jus Mundi in Paris is seeking an Office Manager & Executive Assistant to be the CEO's primary organisational partner and the bridge between Paris and remote teams.

You will manage the CEO's calendar, coordinate meetings and travel, oversee office operations across locations, and lead initiatives to enhance the employee experience. This role requires 3+ years of executive support or office management, strong organisation, and fluent English in a fast-growing, international environment.