Global Executive Assistant & Office Manager

Questel; Valbonne; Hybride; EUR 70 000 - 110 000; Plein temps

Avantages offerts par ce poste

Flat hierarchy

International environment

Global exposure

Nice office facilities

Résumé du poste

Questel is seeking an experienced Executive Assistant & Office Manager to support the CEO and Executive Leadership Team in a fast-paced, international setting. The role includes managing calendars, travel, board materials, and office operations at our Sophia Antipolis site, with hybrid working arrangements.

The ideal candidate brings 8+ years of executive support in international environments, exceptional organizational skills, discretion, and fluency in English.

Qualifications

• Minimum 8+ years of experience supporting senior executives in an international environment (C-level exposure preferred).
• Fluent English required; French is a plus; any other language is greatly appreciated.

Responsabilités

• Manage complex and dynamic calendars across multiple time zones.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Prepare executive-level presentations, minutes, reports, and communications.
• Manage, prioritize, and respond to incoming communications on behalf of the CEO and leadership team.
• Organize and coordinate executive meetings, including agendas, materials, and logistics.
• Capture key meeting outcomes, track action items, and ensure timely follow-up.
• Support preparation of Board materials and executive-level documentation.
• Coordinate leadership meetings, offsites, and strategic planning sessions.

Connaissances

Calendar management

Travel coordination

Executive support

Discretion

Prioritization

Communication

Stakeholder liaison

Organizational skills

Outils

Microsoft Office

Collaboration tools

Description du poste

Questel is seeking an experienced Executive Assistant & Office Manager to support the CEO and Executive Leadership Team in a fast-paced, international setting. The role includes managing calendars, travel, board materials, and office operations at our Sophia Antipolis site, with hybrid working arrangements.

The ideal candidate brings 8+ years of executive support in international environments, exceptional organizational skills, discretion, and fluency in English.