ORDER ADMIN SPECIALIST

ARKANCE SYSTEMS (FRA); Voisins-le-Bretonneux; On-site; EUR 30,000 - 42,000; Full time

Job summary

ARKANCE recherche un Administ­rateur des commandes pour prendre en charge le cycle Order-to-Cash et les achats liés, jusqu’à la facturation et l’encaissement, incluant des activités du cycle Purchase-to-Pay. Vous travaillerez sur la revente de logiciels et services, avec des responsabilités opérationnelles adaptées au modèle d’agence ADSK.

Le poste requiert un Bac+2 en administratif/commercial ou une expérience équivalente, des connaissances générales en IT et un anglais de base.

Qualifications

• Baccalauréat ou équivalent en administratif/commercial, ou expérience significative.
• Bon niveau d'anglais (A2) et connaissance des outils IT.
• Rigueur, sens de l’analyse et autonomie dans le travail administratif.

Responsibilities

• Gérer le cycle Order-to-Cash et Purchase-to-Pay, de l’engagement client à la facturation.
• Rédiger et formater devis et invitations à tender avec les outils adaptés.
• Suivre les propositions commerciales et vérifier la conformité des bons de commande.
• Assurer le suivi des factures clients et des paiements, et la gestion des fournisseurs.

Skills

Connaissances administratives

Connaissances financières

Outillage IT

Anglais élémentaire (A2)

Education

Baccalauréat professionnel à Bac+2 en administratif ou commercial

Tools

Outils IT

Job description

ARKANCE, le premier partenaire de la digitalisation pour les secteurs de la Construction, de l'Industrie et de l'Infrastructure, recrute un order admin specialist. Vous souhaitez rejoindre notre équipe ?

Job Description Summary

Le poste Order Admin est un poste d’Administrateur des ventes, responsable de la gestion des transactions du cycle Order-to-Cash, depuis l’engagement du client / les bons de commande signés jusqu’à la facturation et l’encaissement, ainsi que des transactions associées du cycle Purchase-to-Pay. L’équipe Order Admin couvre l’ensemble des activités de l’entreprise : revente de logiciels ADSK et autres éditeurs, nos propres logiciels IP, et les services. Elle inclut également des responsabilités opérationnelles liées au modèle d’agence ADSK.

Job Description SIGNIFICANT ACTIVITIES

• Carry out day-to-day administrative tasks (managing telephone calls, procuring supplies, organizing internal meetings, etc.)
• Write and format proposals and invitations to tender using the appropriate tools based on information provided by the sales teams
• Follow up sales proposals with customers at the request of sales teams
• Check conformity of customer purchase order (reconciliation between quotation and order issued)
• Manage and monitor access to sites (internal and external), as required
• Declare and monitor administrative files for service providers (subcontractors)
• Request and track customer and supplier account openings
• Create the business case in business tools
• Create and track supplier orders in business tools
• Keep internal and external stakeholders informed of progress (shipping, etc.)
• Receive and check supplier invoices
• Monitor insurance (ten-year, all-risks, etc.) and bank guarantees
• Process customer invoices, in collaboration with internal stakeholders
• Monitor and handle collection of customer receivables
• Filing and archiving of files
• Participate, where necessary, in the administrative management of personnel within its scope (medical check-ups, authorizations, management of facility invoices, etc.)

RESPONSIBILITIES AND SCOPE FOR ACTION

• Guaranteeing support for sales teams
• Ensure administrative management of sales (follow-up, information, etc.)
• Ensure invoicing compliance, deadlines and follow-up
• Know and apply internal and external compliance procedures and rules

PROFESSIONAL KNOWLEDGE DIPLOMA(S) AND/OR EXPERIENCE(S)

Vocational baccalaureate to baccalaureate +2 in administrative or commercial field desired and/or significant experience

SPECIFIC KNOWLEDGE(S)

Technical skill(s)

• General administrative knowledge
• Basic financial knowledge
• General knowledge of IT tools and information systems
• Advanced elementary English (A2)

Behavioral skill(s)

• Rigor
• Analytical skills
• Active listening
• Interpersonal skills
• Autonomy

By joining Monnoyeur, you'll be part of a team that empowers you to take initiative, values your unique perspective and encourages you to drive positive change while respecting our values of Entrepreneurship, Friendliness, Courage and Respect. We cultivate a culture that fosters innovation, teamwork and growth through our ILEAD leadership principles - Inspire, Link Up, Empower, Care and Deliver. Our people are our most valuable asset in serving the business community as a trusted local partner in capital goods for industry, construction and agriculture. We offer a comprehensive range of services - from sales and leasing to training and digital transformation. Our proximity to our customers enables us to understand their unique needs, adapt our solutions and continuously improve our offerings, especially in the areas of digital and energy transformation. Our workplace is an inclusive and supportive environment that celebrates diversity and equal opportunity. Rooted in our Diversity Charter, signed by our CEO Philippe Monnoyeur in 2020, our social and human resources policies focus on fostering a non-discriminatory environment where every individual can thrive.