Operations Project Manager H/F
Alice & Bob
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Benefits offered by this job
Job summary
Alice & Bob in Paris is seeking an Operations Project Manager (H/F) to streamline leadership calendars, coordinate high‑visibility projects, and own end‑to‑end travel and expenses with meticulous attention to detail.
You’ll partner with the Leadership Team and cross‑functionally across the company to scope, plan, and deliver initiatives—from internal tool rollouts to process redesign—while balancing priorities and deadlines in a flexible remote policy setting.
Qualifications
- 2–3+ years in an Executive Assistant, Operations, Project Coordination, or Project Management role.
- Bachelor’s degree or equivalent experience.
- Strong written and verbal communication skills in both French and English.
- Excellent organizational and prioritization skills.
- Strong attention to detail and reliability under changing priorities.
- Ability to manage multiple stakeholders simultaneously.
Responsibilities
- Coordinate and optimize busy executive calendars.
- Schedule high-complexity meetings involving multiple stakeholders, recurring formats, and external constraints.
- Anticipate and resolve scheduling conflicts proactively.
- Organize domestic and international travel end-to-end and manage last-minute changes with a solution-oriented mindset.
- Handle expense follow-ups, bookings, and room logistics with rigor and consistency.
- Prepare and format documents, presentations, and decks as needed.
- Scope, plan, and drive cross-functional operational projects from kickoff to delivery, defining objectives, timelines, budget, and success criteria.
- Coordinate stakeholders across departments, track deliverables and dependencies, and ensure on-time delivery.
- Report on project status and flag risks and trade-offs proactively to the Chief of Staff.
- Examples of projects: rollout of a new internal tool or process, company-wide planning and objective-setting cycles, redesign of a workflow shared between several teams, office layout and seating projects with IT and Office Management
Skills
Education
Tools
Job description
Operations Project Manager H/F at Alice & Bob, Paris. A mid-level full time position in the Strategy team, listed under business operations.
We're a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let's shape the future of quantum computing together!
As Alice & Bob continues to grow, the pace of decision-making and the operational complexity across the Leadership Team are increasing significantly.
The Operations Project Manager enables leaders to focus on strategic priorities in two ways: by driving operational projects that improve how the Leadership Team and the company run, from scoping to delivery, and by taking full ownership of scheduling, travel, and day-to-day coordination .
Reporting to the Chief of Staff , you will work closely with all members of the Leadership Team and become a trusted operational partner, ensuring that complex logistics are handled smoothly, reliably, and with great attention to detail.
- Screening Call with Sylamite, Talent Acquisition Specialist (30 min)
- Hiring Manager Interview with Hector (45 min)
- Technical Interview/Presentation with the Team (90 min)
- Leadership Interview + Fit Interview (60 min)
- Reference check
- Direct IP Compensation: Earn substantial bonuses for driving the core patents that define our quantum architecture.
- A P arental plan including additional benefits such as crèche support or additional days-off to take care of under 12 years old children
- Half of transportation cost coverage (as per French law), or yearly allowance for the die-hard bicycle users
- Competitive health coverage, with Alan.
- Meal vouchers with Swile, as well as access to a fully equipped and regularly stocked kitchen
- Coordinate and optimize busy executive calendars
- Schedule high-complexity meetings involving multiple stakeholders, recurring formats, and external constraints
- Anticipate and resolve scheduling conflicts proactively
- Organize domestic and international travel end-to-end and manage last-minute changes with a solution-oriented mindset
- Handle expense follow-ups, bookings, and room logistics with rigor and consistency
- Prepare and format documents, presentations, and decks as needed
- Scope, plan, and drive cross-functional operational projects from kickoff to delivery, defining objectives, timelines, budget, and success criteria
- Coordinate stakeholders across departments, track deliverables and dependencies, and ensure on-time delivery
- Report on project status and flag risks and trade-offs proactively to the Chief of Staff
- Examples of projects: rollout of a new internal tool or process, company-wide planning and objective-setting cycles, redesign of a workflow shared between several teams, office layout and seating projects with IT and Office Management
- 2–3+ years of experience in an Executive Assistant, Operations, Project Coordination, or Project Management role
- Bachelor’s degree or equivalent experience
- Strong written and verbal communication skills in both French and English
- Excellent organizational and prioritization skills
- Strong attention to detail and reliability under changing priorities
- Ability to manage multiple stakeholders simultaneously
- High level of autonomy and ownership
- Comfortable alternating between high-visibility projects and lower-visibility operational tasks
- Proficiency with project tracking, calendar management, travel booking, and presentation/document tools
- Proven project management skills: scoping, planning, prioritization, stakeholder coordination, risk tracking, and follow-through on deliverables
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