Executive Assistant to the Leadership Team H/F

Alice & Bob; Paris; Hybrid; EUR 55,000 - 75,000; Full time

Benefits offered by this job

BSPCE plan

Remote policy up to 40%

Parental plan with extra benefits

Urban Sports Club membership

Moka.care mental health support

25-day vacation policy + RTT

Transportation cost coverage

Job summary

Alice & Bob is seeking an Executive Assistant to the Leadership Team to enable our leaders to focus on strategic priorities. You will own scheduling, travel, events, and day-to-day coordination in a high‑visibility, fast-paced environment.

Reporting to the Chief of Staff, you will partner with all members of the Leadership Team, handling complex logistics with precision and reliability while maintaining strong confidentiality and proactive problem solving.

Qualifications

• 2–3+ years of experience in an Executive Assistant, Office Management, or Project Coordination role
• Bachelor’s degree or equivalent experience
• Strong written and verbal communication in French and English
• Excellent organizational and prioritization skills
• Strong attention to detail and reliability under changing priorities
• Ability to manage multiple stakeholders simultaneously

Responsibilities

• Manage complex calendars and meeting coordination
• Coordinate business travel end‑to‑end
• Organize internal and external events
• Provide high‑reliability operational support
• Prepare and format documents, presentations, and decks
• Take meeting notes and follow up on action items

Skills

Communication skills

Calendar management

Travel coordination

Event planning

Office coordination

Note taking & presentations

Education

Bachelor’s degree or equivalent

Tools

Calendar software

Presentation tools

Job description

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems.

The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously!

We’re a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let’s shape the future of quantum computing together!

About the role

As Alice & Bob continues to grow, the pace of decision-making and the operational complexity across the Leadership Team are increasing significantly.

We are looking for a highly organized and proactive Executive Assistant to the Leadership Team who will play a key role in enabling our leaders to focus on strategic priorities by taking full ownership of scheduling, travel, events, and day‑to‑day coordination activities.

Reporting to the Chief of Staff, you will work closely with all members of the Leadership Team and become a trusted operational partner, ensuring that complex logistics are handled smoothly, reliably, and with great attention to detail.

Responsibilities

Manage complex calendars and meeting coordination

Coordinate and optimize busy executive calendars

Schedule and reschedule high‑complexity meetings involving multiple stakeholders, recurring formats, and external constraints

Anticipate and resolve scheduling conflicts proactively

Coordinate business travel end‑to‑end

Organize domestic and international travel (flights, accommodation, ground transportation)

Manage changes, cancellations, and last‑minute adjustments with a solution‑oriented mindset

Organize internal and external events

Plan and execute offsites for teams and departements, leadership seminars, and team events

Coordinate external conferences and multi‑day workshops

Support office layout and seating projects in collaboration with IT and Office Management teams

Provide high‑reliability operational support

• Handle expense follow‑ups, room logistics, bookings, and other operational tasks with rigor and consistency

Prepare and format documents, presentations, and decks as needed

Take meeting notes and follow up on action items when required

Requirements

2–3+ years of experience in an Executive Assistant, Office Management, or Project Coordination role

Bachelor’s degree or equivalent experience

• Strong written and verbal communication skills in both French and English

Excellent organizational and prioritization skills

Strong attention to detail and reliability under changing priorities

Ability to manage multiple stakeholders simultaneously

• High level of autonomy and ownership

Comfortable with both high‑visibility executive support and lower‑visibility operational tasks

Proficiency with calendar management, travel booking, and presentation/document tools

Recruitment process

• Screening Call with Sylamite, Talent Acquisition Specialist (30 min)
• Hiring Manager Interview with Hector (45 min)
• Technical Interview/Presentation with the Team (90 min)
• Leadership Interview + Fit Interview (60 min)
• Reference check5>

Benefits

• Our success is your success: own it with our BSPCE plan

Direct IP Compensation: Earn substantial bonuses for driving the core patents that define our quantum architecture.

• Flexible remote policy, up to 40 % a month

• A P arental plan including additional benefits such as crèche support or additional days‑off to take care of under 12 years old children

• Subsidized membership with Urban Sports Club

Mental health support with moka.care

• 25-day vacation policy (as per French law) + RTT

• Half of transportation cost coverage (as per French law), or yearly allowance for the die‑hard bicycle users

• Competitive health coverage, with Alan.

• Meal vouchers with Swile, as well as access to a fully equipped and regularly stocked kitchen

• French language courses covered by the company for those interested

Research shows that women might feel hesitant to apply for this job if they don’t match 100% of the job requirements listed. This list is a guide, and we’d love to receive your application even if you think you’re only a partial match. We are looking to build teams that innovate, not just tick boxes on a job spec.

You will join of one of the most innovative startups in France at an early stage, to be part of a passionate and friendly team on its mission to build the first universal quantum computer!

We love to share and learn from one another, so you will be certain to innovate, develop new ideas, and have the space to grow.