Executive Assistant & Ops Project Manager

Alice & Bob; Paris; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

BSPCE plan

Flexible remote policy

Parental plan

Urban Sports Club

Meal vouchers Swile

Health coverage Alan

Kitchen fully stocked

French language courses

Job summary

Alice & Bob continues to grow, the Executive Assistant & Ops Project Manager enables leaders to focus on strategic priorities by driving operational projects from scoping to delivery and by owning scheduling, travel, and day-to-day coordination.

Reporting to the Chief of Staff, you will partner with the Leadership Team to manage calendars, coordinate complex travel, run cross-functional projects, and organize leadership rhythms, meetings, notes, and reports.

Qualifications

• 2–3+ years of experience in an Executive Assistant, Operations, Project Coordination, or Project Management role.
• Bachelor’s degree or equivalent experience.
• Strong written and verbal communication in both French and English.
• Excellent organizational and prioritization skills.
• Ability to manage multiple stakeholders simultaneously.
• High level of autonomy and ownership.
• Proficiency with project tracking, calendar management, travel booking, and presentation/tools.
• Proven project management skills: scoping, planning, prioritization, stakeholder coordination, risk tracking, and follow-through.

Responsibilities

• Manage executive calendars and meeting coordination.
• Coordinate travel and provide operational support.
• Handle expense follow-ups, bookings, and room logistics.
• Prepare and format documents, presentations, and decks.
• Lead operational projects for the Leadership Team from kickoff to delivery.
• Coordinate stakeholders across departments, track deliverables and dependencies.
• Run the Leadership Team's operating rhythm (meetings, reviews, prep, materials).
• Take meeting notes, track decisions and actions, and follow up to closure.
• Build trackers and dashboards giving the Leadership Team a clear view of ongoing initiatives.
• Identify recurring friction points and propose process improvements.
• Plan and execute team and department offsites, leadership seminars, and events.
• Coordinate external conferences and multi-day workshops.

Skills

Calendar management

Travel coordination

Project coordination

Stakeholder management

Meeting facilitation

Education

Bachelor’s degree or equivalent

Tools

PowerPoint

Excel

Project tracking tools

Calendar software

Job description

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems.

The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously!

We’re a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let’s shape the future of quantum computing together!

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems.

The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously!

We’re a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let’s shape the future of quantum computing together!

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems.

The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously!

We’re a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let’s shape the future of quantum computing together!

About the role

As Alice & Bob continues to grow, the pace of decision-making and the operational complexity across the Leadership Team are increasing significantly.

The Executive Assistant & Ops Project Manager enables leaders to focus on strategic priorities in two ways: by driving operational projects that improve how the Leadership Team and the company run, from scoping to delivery, and by taking full ownership of scheduling, travel, and day-to-day coordination.

Reporting to the Chief of Staff, you will work closely with all members of the Leadership Team and become a trusted operational partner, ensuring that complex logistics are handled smoothly, reliably, and with great attention to detail.

Responsibilities:

• Manage executive calendars and meeting coordination
• Coordinate and optimize busy executive calendars
• Schedule high-complexity meetings involving multiple stakeholders, recurring formats, and external constraints
• Anticipate and resolve scheduling conflicts proactively
• Coordinate travel and provide operational support
• Organize domestic and international travel end-to-end and manage last-minute changes with a solution-oriented mindset
• Handle expense follow-ups, bookings, and room logistics with rigor and consistency
• Prepare and format documents, presentations, and decks as needed
• Lead operational projects for the Leadership Team
• Scope, plan, and drive cross-functional operational projects from kickoff to delivery, defining objectives, timelines, budget, and success criteria
• Coordinate stakeholders across departments, track deliverables and dependencies, and ensure on-time delivery
• Report on project status and flag risks and trade-offs proactively to the Chief of Staff
• Examples of projects: rollout of a new internal tool or process, company-wide planning and objective-setting cycles, redesign of a workflow shared between several teams, office layout and seating projects with IT and Office Management
• Run the Leadership Team's operating rhythm
• Structure and coordinate recurring leadership formats (leadership meetings, quarterly reviews, board meeting preparation), including agendas, pre-reads, and materials
• Take meeting notes, track decisions and action items, and follow up to closure
• Build and maintain trackers and dashboards giving the Leadership Team a clear view of ongoing initiatives
• Identify recurring friction points in how the Leadership Team operates and propose process improvements
• Project-manage internal and external events
• Plan and execute team and department offsites, leadership seminars, and team events, owning the project plan from kickoff to post-event review
• Coordinate external conferences and multi-day workshops

Requirements:

• This person combines the rigor of an experienced Executive Assistant with the operational mindset of a Project Manager, bringing strong coordination skills and a calm, solution-oriented approach.
• 2–3+ years of experience in an Executive Assistant, Operations, Project Coordination, or Project Management role
• Bachelor’s degree or equivalent experience
• Strong written and verbal communication skills in both French and English
• Excellent organizational and prioritization skills
• Strong attention to detail and reliability under changing priorities
• Ability to manage multiple stakeholders simultaneously
• High level of autonomy and ownership
• Comfortable alternating between high-visibility projects and lower-visibility operational tasks
• Proficiency with project tracking, calendar management, travel booking, and presentation/document tools
• Proven project management skills: scoping, planning, prioritization, stakeholder coordination, risk tracking, and follow-through on deliverables

Recruitment process:

• Screening Call with Sylamite, Talent Acquisition Specialist (30 min)
• Hiring Manager Interview with Hector (45 min)
• Technical Interview/Presentation with the Team (90 min)
• Leadership Interview + Fit Interview (60 min)
• Reference check

Benefits:

• - Our success is your success: own it with our BSPCEplan
• - Direct IP Compensation:Earn substantial bonuses for driving the core patents that define our quantum architecture.
• - Flexibleremotepolicy, up to 40 % a month
• - A Parental planincluding additional benefits such as crèche support or additional days-off to take care of under 12 years old children
• - Subsidized membership withUrban Sports Club
• - Mental healthsupport withmoka.care
• - 25-day vacation policy (as per French law) + RTT
• - Half of transportation cost coverage (as per French law), or yearly allowance for the die-hard bicycle users
• - Competitive health coverage, with Alan.
• - Meal vouchers with Swile, as well as access to a fully equipped and regularly stocked kitchen
• - French language courses covered by the company for those interested

Research shows that women might feel hesitant to apply for this job if they don't match 100% of the job requirements listed. This list is a guide, and we'd love to receive your application even if you think you're only a partial match. We are looking to build teams that innovate, not just tick boxes on a job spec.

You will join of one of the most innovative startups in France at an early stage, to be part of a passionate and friendly team on its mission to build the first universal quantum computer!

We love to share and learn from one another, so you will be certain to innovate, develop new ideas, and have the space to grow.