Office Manager - Luxury House

Cortez Agency; Paris; On-site; EUR 52,000 - 68,000; Full time

Job summary

Cortez Agency, on behalf of a prestigious luxury house in Paris, seeks an experienced Office Manager to ensure the smooth operation of the Paris office and support senior leadership across business functions.

The role combines office operations, administration, people coordination and event management in a fast-paced, international luxury environment. 4+ years in a relevant role, with French and English fluency, are highly valued.

Qualifications

• 4+ years' experience in office management, administration, operations or a similar role.
• Experience within luxury, fashion, beauty, hospitality, premium services or another high-end environment is highly desirable.
• Excellent organisational and time-management skills.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication skills in French and English.

Responsibilities

• Oversee the day-to-day running of the Paris office to maintain a professional, welcoming and well-organised environment.
• Manage relationships with landlords, suppliers, service providers and external partners; coordinate maintenance, facilities, equipment and general services.
• Manage office budgets, invoices and administrative expenses; monitor purchase orders.
• Ensure the office reflects the luxury house's high standards and image; implement efficient procedures and processes.
• Provide executive and administrative support to senior management; coordinate meetings, travel and schedules; prepare documents and internal communications.
• Support onboarding, internal communications and employee initiatives; coordinate internal events and management meetings.
• Coordinate internal and external events, client meetings and office activations; manage logistics and guest lists; liaise with VIPs and senior stakeholders.

Skills

Office management

Administration

Operations

People coordination

Event management

French & English

Budget management

Stakeholder communication

Tools

Microsoft Office

Google Workspace

Job description

We are looking for an experienced and highly organised Office Manager to join a prestigious luxury house based in Paris.

This is a pivotal role within the business, responsible for ensuring the smooth, efficient and professional running of the Paris office. Working closely with senior leadership and supporting teams across the business, the Office Manager will combine office operations, administration, people coordination and event management with a strong understanding of the expectations and standards of the luxury industry.

The ideal candidate is polished, proactive and discreet, with excellent organisational skills and the ability to manage multiple priorities in a fast-paced, international environment.

Key Responsibilities

Office Management & Operations

• Oversee the day-to-day running of the Paris office, ensuring a professional, welcoming and well-organised environment
• Manage relationships with landlords, suppliers, service providers and external partners
• Coordinate office maintenance, facilities, equipment, supplies and general services
• Manage office budgets, invoices and administrative expenses
• Ensure the office consistently reflects the high standards and image of the luxury house
• Implement and improve office procedures and processes to ensure operational efficiency

Executive & Administrative Support

• Provide day-to-day administrative support to senior management and leadership teams
• Coordinate meetings, appointments, travel arrangements and schedules when required
• Prepare documents, presentations, reports and internal communications
• Handle confidential and sensitive information with the highest level of discretion
• Support the organisation of internal meetings and management events

People & Team Coordination

• Support the onboarding of new employees and coordinate office inductions
• Act as a key point of contact for employees regarding office-related matters
• Coordinate internal communications and employee initiatives
• Support HR with administrative processes and employee engagement activities
• Help create a positive, collaborative and high-performing office culture

Events & Brand Experience

• Coordinate internal and external events, client meetings, presentations and office activations
• Manage logistics including venues, catering, suppliers, guest lists and schedules
• Support the organisation of VIP visits and meetings with clients, partners and senior stakeholders
• Ensure every touchpoint reflects the standards, values and image of the luxury house
• Manage relationships with key office suppliers and service providers
• Negotiate contracts and monitor service levels where appropriate
• Track budgets, expenses and purchase orders
• Identify opportunities to improve efficiency and control costs without compromising quality

Candidate Profile

We are looking for an experienced Office Manager or Operations professional with:

• 4+ years' experience in office management, administration, operations or a similar role
• Experience within luxury, fashion, beauty, hospitality, premium services or another high-end environment is highly desirable
• Excellent organisational and time-management skills
• Strong attention to detail and a high level of accuracy
• Excellent written and verbal communication skills in French and English
• Strong interpersonal skills and the ability to interact confidently with senior stakeholders
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong supplier, budget and administrative management skills
• Excellent command of Microsoft Office / Google Workspace
• A professional, polished and service-oriented approach