Office Manager Apprentice

Spinergie; Paris; Sur place; EUR 12 276 - 17 856; Plein temps

Avantages offerts par ce poste

Meal vouchers

Navigo transport subsidy

Health insurance

Intro call

Culture-fit interview

Paris 9th office

Résumé du poste

Spinergie is looking for an Office & Operations Manager Apprentice in Paris to support the Finance & Admin team and ensure a welcoming 9th arrondissement office for 50+ employees. You will also coordinate partnerships with coworking spaces in London and Singapore to maintain high-quality service across locations.

You will partner with Ingreed on essential Finance and HR tasks, manage vendors, organize events, and assist with travel.

Qualifications

• Pursuing BTS/Bachelor/Master in Administration or related field.
• First experience in an administrative or Office Manager role is a plus.
• Strong organizational skills and attention to detail.
• Fluent in French and English with strong communication.
• Willingness to learn and take initiative in a fast-growing startup.

Responsabilités

• Ensure smooth office operations by managing supplies and deliveries.
• Liaise with vendors, service providers, and the landlord under guidance.
• Assist with maintenance, health and safety procedures, and incidents.
• Coordinate travel and organize office events and All-Hands meetings.
• Process expense reports and assist with supplier invoices.
• Facilitate onboarding/offboarding and HR admin tasks.

Connaissances

Organizational skills

Multitasking

Communication

Problem-solving

Bilingual French/English

Formation

Pursuing BTS/Bachelor's/Master's in Administration or related field

Work-study (alternance) program

Description du poste

At Spinergie, we aim to help develop Smart solutions for a sustainable and efficient maritime industry. We offer cutting-edge SaaS solutions that empower businesses to optimize operations and reduce their carbon footprint.

We leverage data and advanced algorithms to convert complex maritime information into actionable solutions that protect our oceans and drive industry progress.

In the Finance & Admin team, you will work alongside Anne, Spinergie's Office & Operations Manager, as well as Ingreed, Finance & Admin Manager (and your future manager).

Your core mission will be to help enhance our workplace experience, contributing to keeping our Paris office in the 9th district functional, welcoming, and up to our standards for our 50+ employees. You will also coordinate the follow-up of our partnerships with coworking spaces in Spinergie's other locations (London, Singapore), helping ensure a consistent, high-quality service across all our international locations.

As an Office & Operations Manager Apprentice, your role will extend beyond the office: you will partner with Ingreed on essential Finance and HR administration tasks. You will play a key role in ensuring a smooth and positive employee and customer experience, in a fast-paced, stimulating, and fast-growing work environment.

1) Work Environment and Office Management

• Ensure smooth office operations at all times by managing supplies, equipment, deliveries
• Manage the relationship with vendors, service providers, and the landlord, under the guidance of your manager
• Assist with day-to-day office issues, including maintenance and improvement follow-ups
• Help enforce Health and Safety procedures for Spinergie employees
• Handle the follow-up of incidents/claims with our insurance providers
• Coordinate the travel process and assist employees with travel arrangements
• Help organize office events and activities (such as offsites, monthly happy hours, and All-Hands meetings)
• Act as a point of contact for office-related matters, alongside Anne

2) Invoicing and Accounting

• Process expense reports
• Assist in the centralization, recording, and data entry of supplier invoices

3) Employee Experience and HR Administration

• Facilitate employee onboarding and offboarding, including equipment, access rights, badges, health insurance enrollment, and follow-up on occupational health service visits
• Assist with employee administrative processes, from entry to exit, and daily operations
• Currently pursuing a BTS, Bachelor's, or Master's degree in Administration, Management, or a related field, looking for a work-study (alternance) program
• First experience (internship, student job, or previous apprenticeship) in an administrative or Office Manager-type role is a plus; interest in the startup ecosystem is a plus
• Demonstrates strong organizational skills with attention to detail
• Able to manage multiple tasks simultaneously and prioritize effectively; problem-solving skills are appreciated
• Eager to learn, proactive, and able to take initiative within a supportive, hands-on learning environment
• Good administrative sense: attention to detail, respect for procedures, and comfort with digital tools
• Fluent in both French and English, with strong communication skills
• Excellent interpersonal skills and a strong service-oriented mindset

We are committed to diversity, equity, and inclusion. We welcome applicants from all backgrounds and identities

• Meal vouchers (Swile): €9/day worked, 50% covered by Spinergie
• Transportation: 50% of the Navigo pass
• Health insurance (ALAN): 50% covered by Spinergie
• Quick intro call: a call with Ingreed to introduce Spinergie and the Office & Operations Manager role, explain your experience and motivation for the role, Q&A
• Competence: an interview at the office with Ingreed and Anne, to see our workplace and have the opportunity to demonstrate your skills
• Culture-fit interview: with Alice, Head of People, and Jean Cristofari, CEO