Office & People Assistant (Alternance)

Hello Tomorrow; Paris; Hybrid; EUR 8,928 - 13,392; Part time

Benefits offered by this job

Health insurance (100% covered)

Lunch vouchers

Transportation reimbursement

Year-round team-building activities

Office with wellbeing classes

Job summary

Hello Tomorrow is seeking an organized and proactive Office & People Assistant to support team operations in Paris. This role involves managing onboarding processes, maintaining employee records, and ensuring a welcoming office environment.

Candidates should be well-versed in both English and French, possess strong organizational skills, and provide support for team events. Benefits include a flexible working model and comprehensive health coverage.

Qualifications

• Final year of studies or a master's student in relevant field.
• Experience in event organization is a plus.
• Experience in a startup or small company is a plus.

Responsibilities

• Support onboarding and offboarding procedures.
• Manage internship agreements and work contracts.
• Assist in keeping accurate employee records.
• Manage office logistics and safety.
• Coordinate team events and workshops.

Skills

Fluent in English

Fluent in French

Organizational skills

Communication skills

Proficiency in G Suite

Interpersonal skills

Multitasking

Detail-oriented

Education

Final year of studies or master's student in HR, business administration, office management

Tools

G Suite

Microsoft Office

Job description

As Hello Tomorrow blooms, we are looking for an Office & People Assistant who will help us take care of our team while keeping our house in order!

Under the supervision of our People Operations & Culture Coordinator, you will be part of the People team. We are looking for someone organized and proactive, detail-oriented and people focused, with a strong sense of service and the ability to multitask in a dynamic environment.

Your Future Responsibilities

People Operations

• Support onboarding and offboarding procedures.
• Manage and prepare internship agreements and support the preparation of work contracts.
• Follow up on leaves, office shifts and ensure everyone knows where to find office policies and rules.
• Assist in keeping accurate employee records.
• Assist in the classification and organization of HR files.
• Provide continued support to employees by answering team questions & solving ad-hoc problems.

Team Life

• Manage Hello Tomorrow’s Paris office by keeping the office organized and safe and creating a work environment that is welcoming for the team.
• Manage relationships with our office provider (logistics of team meetings, office safety, etc).
• Sort and archive the office mail.
• Manage the budget associated with office supplies and team happiness with the support of the Director of Finance and the People Coordinator.
• Manage our IT material and provide first level IT support.
• Provide end-to-end support to the team members on administrative procedures of business trips.
• Responsible for team meeting’s schedule and logistics.

Events Organization

• Coordinate team events such as the End of the Year Party, monthly afterworks, etc.
• Coordinate the annual team retreat/day.
• Assist in the preparation of team buildings and workshops.

You are in your final year of studies or a master’s student in human resources, business administration, office management or a related field.

Experience in event organisation is a plus.

Experience in a growing startup or small company is a plus.

Your Skills & Talents

• You are native or fully fluent in both English and French
• You are VERY well organized and rigorous
• You are a multitasker, adaptable and proactive
• You are methodical and detail-oriented
• You have strong communication and interpersonal skills
• You have a knack for productivity and process
• You are proficient in G Suite (Mail, Drive, Docs, Sheets, etc.) and Microsoft Office
• You are energized by helping other team members
• You are a team player, curious, empathetic, humble and eager to do your best to create a positive impact!

This Job Is Not For You If

• You cannot work in Paris (2 days per week on-site).
• You are not eligible for an alternance.
• You do not have a valid visa for the whole period of the alternance.

What We Offer

• Compensation as per alternance rules
• Starting in Mid-August/September 2026
• A human-sized, international, impact-driven, open and supportive team, at the top of their game
• People-centered work environment allowing talents to be accountable for their scope, to develop and grow
• Year-round team-building activities
• Hybrid model (2 days per week on-site) and additional flexible remote working policy
• A very nice office space at Kwerk Madeleine (heart of Paris) with access to sports and wellbeing classes (meditation, boxing, yoga, pilates, conferences ...)
• Great health insurance (Alan) for you and your loved ones covered 100% by the company
• 55% of your public transportation pass reimbursed (above the legal minimum)
• Lunch vouchers with a face value of Euro 8/worked day (Edenred)
• Prime de vacances as established by our convention collective