Office Manager

XTB; Paris; Hybride; EUR 42 000 - 62 000; Plein temps

Avantages offerts par ce poste

Remote 1 jour/semaine

Résumé du poste

XTB France recherche un Office Manager pour assurer le bon fonctionnement du siège et soutenir les équipes. Vous veillerez à l’environnement de travail, gérerez les finances simples et piloterez l’IT et les achats. Vous accompagnerez le DG au quotidien et dynamiserez les initiatives internes.

Le poste offre une exposition internationale et nécessite une forte adaptabilité dans un contexte multi-projets et rapide, avec une présence au siège à Paris la Défense et un jour de télétravail par semaine.

Qualifications

• Expérience de 5 ans dans un poste similaire.
• Excellentes compétences organisationnelles.
• Capacité à gérer plusieurs projets dans un environnement en évolution et rapide.
• Connaissance financière et comptable.
• Connaissances IT et hardware.

Responsabilités

• Gérer le fonctionnement quotidien du bureau et veiller à un environnement de travail sain.
• Gestion de la facturation et des dépenses (factures, paiements, suivi des retards).
• Gestion logistique et IT (achat et configuration de matériel informatique).
• Administration générale et support à la direction générale (planning, courrier, archivage, relations avec la maison mère).
• Gestion des achats, fournisseurs et stocks, et organisation d’événements internes.
• Support exécutif pour le DG (planning, déplacements, réunions).
• Animation et organisation d’événements internes (snacks, séminaires, soirées).
• Communication interne sur les grands événements via les canaux XTB.

Connaissances

Organisation

Gestion de projets

Négociation

Anglais professionnel

Formation

Expérience professionnelle (5 ans minimum)

Outils

Connaissances IT

Description du poste

XTB is an international FinTech company specializing in online investment in financial instruments such as stocks, ETFs, and CFDs. Present in France since 2010, XTB supports the development of individual investors by offering innovative financial solutions, intuitive technology, and high-quality educational content. With over 2 million clients worldwide and a presence in more than 15 countries, we combine the strength of an international organization with a strong focus on local markets.

As an Office Manager, you will contribute to the well-being and efficiency of our teams by creating a positive and well-organized work environment that supports the daily activities of XTB France teams. Through a wide range of responsibilities, you will contribute to the smooth running of the office and an excellent employee experience.

Responsibilities

• Office management: Ensure the good condition of the premises proactively to guarantee a good work environment for all employees
• Accounting / finance: Management of invoices and expense reports (verification, tracking, payment processing, management of unpaid or delayed payments...), management of bank accounts
• Logistics and IT management: Ensure the proper commissioning of ITequipment (equipment orders, configuration of new computers...)
• General administration and assistantship: Manage mail, manage documentation (archiving, filing...), process administrative files in relation to the parent company (ESG, reporting...), management and physical reception of appointments in the office
• General services: Purchasing and supplier relations, selecting different service providers, analyzing needs, managing stock
• Executive Assistant: Administrative support for the General Manager, scheduling appointments, managing mail, organizing meetings and travel
• Happiness manager: Propose, organize, and participate in the animation of various events (snacks, events, seminars, evenings...)
• Internal communication: Ensure communication of major events on the various XTB channels internally

Requirements

• 5 years of experience in a similar position
• Very good organizational skills
• Ability to manage multiple projects simultaneously in a changing and fast-paced environment
• Proactive, creative, and a source of proposals with the ability to bring energy and enthusiasm to the management and monitoring of projects
• Languages: Native-level French and professional English
• Ability to negotiate
• Financial and accounting knowledge
• IT knowledge
• Natural curiosity (hardware configuration)
• Ability to work in project mode
• Natural confidentiality

Additional information

• Weekly work : 37h30 per week
• Position based at: Tour Europlaza, 20 Avenue André Prothin - 92400 Paris la Défense
• Remote work: 1 day per week
• A key role in a rapidly growing company with a strong international presence