Office Manager

Quobly; Grenoble; Hybrid; EUR 32,000 - 44,000; Full time

Job summary

Quobly, based in Grenoble, France, is seeking an experienced Office Manager to keep our offices running smoothly and to deliver a high-quality employee experience.

You will manage facilities, suppliers, access, travel and reception, coordinate with HR and IT, and support day-to-day internal communication. We value service orientation, organization, and proactive problem-solving in a fast-growing quantum tech environment.

Qualifications

• Proven experience in office management or workplace services.
• Outstanding organizational skills and the ability to juggle multiple topics.
• Strong service mindset, customer-facing approach and attention to detail.
• Autonomy, proactive mindset and solution-oriented attitude.
• Clear communication and ability to coordinate with suppliers with tact.

Responsibilities

• Ensure the smooth day-to-day operation of offices, shared spaces and equipment.
• Manage badges, access, supplies, utilities and technical interventions.
• Coordinate cleaning, maintenance and workplace-service providers.
• Act as Quobly's main contact with Minatec and develop a network of tenant companies.
• Prepare employee arrivals and departures with HR and IT and organise business travel.
• Manage reception and support day-to-day internal communication with the Communications team.

Skills

Office management

Organizational skills

Service mindset

Autonomy

Communication

Job description

What Awaits You Every Day At Quobly

Based in the heart of the French Alps, Quobly is the result of more than 15 years of research into quantum computing.

At Quobly, we have chosen a practical and scalable approach to quantum technology. We are building a silicon spin-qubit quantum computer, leveraging 300 mm FD-SOI technology and an industrial ecosystem that is unique in Europe.

Quobly offers you the opportunity to help shape the future of quantum computing:

join Quobly and make everyday working life simpler, smoother and better organised for our teams.

As a key point of contact for everyday working life, you will keep our offices running smoothly and contribute to a high-quality employee experience. You will manage facilities, suppliers, access, travel and reception, anticipating small issues before they become real problems.

This is not a Happiness Manager role. We are looking for a highly service-oriented person who can organise, follow through and move topics forward with care and method.

Technical Challenges

• Ensure the smooth day-to-day operation of offices, shared spaces and equipment.
• Manage badges, access, supplies, utilities and technical interventions.
• Coordinate cleaning, maintenance and workplace-service providers.
• Act as Quobly's main contact with Minatec and develop a network of tenant companies.
• Prepare employee arrivals and departures with HR and IT and organise business travel.
• Manage reception and support day-to-day internal communication with the Communications team.

You Are Special Because

• Proven experience in office management, workplace services or administrative coordination.
• Excellent organisation and the ability to manage several topics at once.
• Strong service mindset, welcoming approach and attention to detail.
• Autonomy, anticipation and a solution-first attitude.
• Clear communication, diplomacy and the ability to manage suppliers with tact and firmness.
• Discretion, reliability and comfort in a build-up environment.

Working at Quobly also means

• Working in Grenoble, home to some of the fastest-moving tech and industrial companies around, and a great base camp for a wide range of activities from outdoor and mountain sports to arts and culture.
• Grenoble offers an affordable lifestyle, ensuring you can plan for a comfortable future while advancing your career with us.
• The opportunity to develop in-demand skills alongside the best researchers in their fields.
• A collaborative work environment and a company culture where trust is paramount and where individual contributions are recognised.
• Presenting at international conferences to share our latest results.
• Work-life balance, with a standard package of 213 workdays per year.
• Work from home up to four days per week, depending on the position.
• Employer contribution to public transportation (75% covered) passes and human-powered mobility solutions.