Office Manager Corporate

Quobly; Grenoble; Hybrid; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Flexible work options

Job summary

Quobly, based in Grenoble, France, seeks an experienced Office/Facilities Coordinator to ensure smooth day-to-day operation of offices, manage access and supplies, and coordinate with HR, IT and facilities partners.

You will act as the main contact with Minatec, develop a network of tenant companies and support team communications while maintaining a high-quality employee experience. Hybrid work is possible with reliable organisation and discretion.

Qualifications

• Proven experience in office management, workplace services or administrative coordination.
• Excellent organisation and the ability to manage several topics at once.
• Strong service mindset with a welcoming approach and attention to detail.

Responsibilities

• Ensure smooth day-to-day operation of offices, shared spaces and equipment.
• Manage badges, access, supplies, utilities and technical interventions.
• Coordinate cleaning, maintenance and workplace-service providers.
• Act as main contact with Minatec and develop a network of tenant companies.
• Prepare employee arrivals/departures with HR and IT and organise business travel.
• Manage reception and support day-to-day internal communication with Communications team.

Skills

Office management

Organization

Vendor management

Communication

Admin coordination

Job description

Based in the heart of the French Alps, Quobly is the result of more than 15 years of research into quantum computing.

At Quobly, we have chosen a practical and scalable approach to quantum technology. We are building a silicon spin-qubit quantum computer, leveraging 300 mm FD-SOI technology and an industrial ecosystem that is unique in Europe.

Quobly offers you the opportunity to help shape the future of quantum computing: join Quobly and make everyday working life simpler, smoother and better organised for our teams.

As a key point of contact for everyday working life, you will keep our offices running smoothly and contribute to a high-quality employee experience. You will manage facilities, suppliers, access, travel and reception, anticipating small issues before they become real problems.

This is not a Happiness Manager role. We are looking for a highly service-oriented person who can organise, follow through and move topics forward with care and method.

Technical Challenges

• Ensure the smooth day-to-day operation of offices, shared spaces and equipment.
• Manage badges, access, supplies, utilities and technical interventions.
• Coordinate cleaning, maintenance and workplace-service providers.
• Act as Quobly’s main contact with Minatec and develop a network of tenant companies.
• Prepare employee arrivals and departures with HR and IT and organise business travel.
• Manage reception and support day-to-day internal communication with the Communications team.
• Proven experience in office management, workplace services or administrative coordination.
• Excellent organisation and the ability to manage several topics at once.
• Strong service mindset, welcoming approach and attention to detail.
• Autonomy, anticipation and a solution-first attitude.
• Clear communication, diplomacy and the ability to manage suppliers with tact and firmness.
• Discretion, reliability and comfort in a build-up environment.
• Working in Grenoble, home to some of the fastest-moving tech and industrial companies around, and a great base camp for a wide range of activities from outdoor and mountain sports to arts and culture.
• Grenoble offers an affordable lifestyle, ensuring you can plan for a comfortable future while advancing your career with us.
• The opportunity to develop in-demand skills alongside the best researchers in their fields.
• A collaborative work environment and a company culture where trust is paramount and where individual contributions are recognised.
• Presenting at international conferences to share our latest results.
• Work-life balance, with a standard package of 213 workdays per year.
• Work from home up to four days per week, depending on the position.
• Employer contribution to public transportation (75% covered) passes and human-powered mobility solutions.

Recruitment process

1

Application

Submit your resume and cover letter through our online portal. Our team carefully reviews each application.

2

First contact

Initial discussion with the recruitment team to present the company and the position (approximately 30 minutes, by phone or video call)

3

Meet the team

Interview with the team manager (approximately 1 hour)

4

Final interview

Interview with the Head of the Department (approximately 1 hour)

5

A swift response

You will receive an offer in the shortest possible timeframe.

6

Onboarding

Welcome to the team! We're thrilled to have you join us on this exciting journey. Get ready to collaborate, innovate, and make a real impact.