OFFICE COORDINATOR

Atlee Community Church; Job; Sur place; EUR 28 000 - 39 000; Temps partiel

Avantages offerts par ce poste

Vacation time

403B retirement plan

Résumé du poste

Atlee Community Church is seeking a part‑time Office Coordinator to warmly welcome guests in person and by phone, while supporting daily church operations and maintaining an organized office. The role requires strong organizational skills, reliability and teamwork within a church environment.

You will manage the front desk, database records, calendars, budgets, and volunteer coordination across the Mechanisville Campus, partnering with staff to uphold the mission and values of the church.

Qualifications

• Leads self, teams, and others effectively in a volunteer organization.
• Excellent interpersonal and listening skills.
• Proficient with Mac/PC; comfortable with databases, Office suites and Google apps.
• Professional written and verbal communication required; strong oral skills.

Responsabilités

• Front Desk & Guest Experience: greet visitors warmly and direct inquiries.
• Manage database records and maintain confidentiality with accuracy.
• Oversee office supplies, equipment and facility-related tasks.
• Coordinate calendars, events and volunteer coverage.
• Support pastors and staff with administrative tasks and communications.
• Prepare materials for Sunday services.

Connaissances

Leadership

Emotional intelligence

Computer proficiency

Communication

Discernment

Self-starter

Outils

Database management

Microsoft Office

G‑Suite applications

Description du poste

Job Description

The objective of this position is two-fold.

• First, to ensure that everyone who contacts our church by phone or in person is welcomed in a friendly, professional, and helpful manner. This person is often the first point of contact for guests and plays a key role in creating a positive experience while reflecting the heart of Christ through their hospitality.
• Second, to provide support for the daily operations of the church, including general administrative tasks and maintaining a well‑organized office environment. A dependable team player with strong organizational skills, the Office Coordinator is a valuable asset to the staff.

CAMPUS:

Mechanicsville Campus

LEVEL:

Part‑time

REPORTS TO:

Next Steps pastor

Job Description

The objective of this position is two-fold.

• First, to ensure that everyone who contacts our church by phone or in person is welcomed in a friendly, professional, and helpful manner. This person is often the first point of contact for guests and plays a key role in creating a positive experience while reflecting the heart of Christ through their hospitality.
• Second, to provide support for the daily operations of the church, including general administrative tasks and maintaining a well‑organized office environment. A dependable team player with strong organizational skills, the Office Coordinator is a valuable asset to the staff.

Employment Requirements

• Love God, have a personal relationship with Jesus Christ and model a mature spiritual life.
• Desire to see people come to know, and to become fully devoted followers of Jesus Christ.
• Be a member of Atlee Church and commit to weekly worship at, and tithing to, Atlee Church.
• Understand, champion, and be able to clearly and passionately communicate the mission, vision, purpose and core values of Atlee Church.
• Seek to grow continually by participation in monthly All Staff meetings, campus events, meetings, and functions.

Skills & Talents Needed

• LEADERSHIP: The church is, by design, an organization of volunteers. Every staff member must excel in management of self, teams, and others.
• EMOTIONAL INTELLIGENCE: The church is a collection of people; therefore, interpersonal and listening skills are necessary for every staff member.
• COMPUTER PROFICIENCY: Must be comfortable working with Mac and PC computers and proficient with Database Management, Microsoft Office, and G‑Suite Applications.
• COMMUNICATION: Professional written and verbal communication skills required; Oral communication skills are essential.
• DISCERNMENT: Must be able to discern needs and respond appropriately, sensitively and proactively.
• SELF-STARTER: Must be a catalytic leader and self‑starter who not only gets things done, but makes things happen.

Job Responsibilities

• Front Desk & Guest Experience
• Serve as the first point of contact for visitors, phone calls, and deliveries with warmth, professionalism, and efficiency.
• Answer and direct calls using a standard greeting; take accurate messages.
• Return phone calls and messages in a timely manner.
• Welcome guests and provide information or assistance, ensuring every interaction reflects the heart and mission of Atlee Church.
• Maintain a consistent and inviting front desk presence.
• Schedule and coordinate volunteer coverage during meetings or absences.
• Database Management
• Maintain accurate and up‑to‑date records in the church database (including contact info, attendance, profile information, event registrations, and volunteer rosters).
• Support data‑driven ministry needs, and ensure information is properly organized for team access.
• Handle data entry and filing with a strong attention to detail and confidentiality.
• Set up groups and events in database as needed.
• Office Management
• Monitor and restock office and hospitality supplies; anticipate needs and place orders in a timely manner. Keep office supplies organized and accessible.
• Ensure the copier and other office equipment are functional and well‑maintained; troubleshoot or coordinate service as needed.
• Keep all work areas tidy, organized, and secure—especially when handling confidential materials.
• Help manage shared calendars for events, facility use, and internal meetings; confirm details are accurate and communicated appropriately.
• Manage the office budget responsibly, including tracking expenses, submitting purchase requests, and ensuring spending aligns with approved allocations.
• Supportive Tasks & Team Collaboration
• Assist with ordering, preparing, and printing materials for classes, events, and ongoing ministries (e.g., brochures, handouts, signage).
• Coordinate logistics (ordering food, setup, communication) for meetings and events as assigned.
• Support the Pastors and staff with administrative tasks and communications.
• Serves as a filter for the staff and pastors for non‑essential emails, phone calls, conversations, and meetings.
• Maintain a clear, updated procedure manual to ensure smooth transitions or volunteer support.
• Leads the admin volunteer team and schedules them for front desk coverage, and special projects, meetings, events, and tasks.
• Step in where needed as a collaborative, solutions‑minded team member.
• Prepares materials or handouts for Sunday services.

Hours And Benefits

• Requires a minimum of 28 hours per week, Monday through Thursday from 9am to 5pm Occasional evenings and weekends may be required. Easter and Christmas Eve are required.
• Vacation, sick time, and 403B retirement plan (for you to contribute to) are available after 90 days of employment.

Application

DOCTRINAL QUESTIONNAIRE

PERSONAL QUESTIONNAIRE