Information Assistant

Council of Europe; Strasbourg; Sur place; EUR 32 000 - 42 000; Plein temps

Résumé du poste

The Council of Europe in Strasbourg seeks an Archivist and Information Manager to support the Organisation’s information life cycle and governance. You will assist with metadata, archives management, and user access to the organisation’s institutional memory.

You will contribute to archives catalog administration, retention/disposal schedules, and the dissemination of ECM governance across the Organisation, including guidelines and policies. Proficiency in French and English is expected.

Responsabilités

• provide key support in managing the information life cycle in the Organisation
• participate in content management projects and day-to-day operations for documents, records and archives
• disseminate the ECM governance framework across the Organisation, including vocabularies, procedures, policies and manuals
• draft and implement retention and disposal schedules for ECM dashboards and disseminate the information structure
• participate in metadata management and development
• assist users to describe and manage documents, records and archives and advise on correct metadata values
• assist with administration for documentary systems, particularly the archives catalogue
• provide archive and information services to internal and external users and facilitate access to archives
• sort through paper-based historical archives in line with retention/disposal rules and help with digitisation
• participate in communication activities relating to archives’ internet and intranet sites

Description du poste

• provide key support in managing the information life cycle in the Organisation;
• take part in the Organisation’s content management projects and perform day-to-day operations in the areas of document, records and archive management;
• help disseminate the entreprise content management (ECM) governance framework across the Organisation (for example, controlled vocabularies, procedures, policies, guidelines and manuals);
• help to draw up, revise and implement dashboards retention and disposal schedules for Council of Europe entities and contribute to disseminating the organisational structure of information;
• participate in metadata management and development;
• help users to describe and manage documents, records and archives and advise document authors on how to add the correct metadata values;
• help with functional and basic administration for documentary systems, in particular the archives catalogue;
• provide archive and information services to internal and external users and facilitate appropriate access to archives in all formats and to the Organisation’s institutional memory;
• sort through paper-based historical archives in accordance with the Council of Europe’s rules on retention and disposal, and assist with the preparation of archival material for digitisation;
• participate in communication activities relating to the archives’ internet and intranet sites.