HR Operations & Office Manager (Intern)

GetVocal AI Ltd.; Paris; Hybrid; EUR 7,800 - 13,000; Full time

Benefits offered by this job

Real hands-on experience

Direct mentorship

International exposure

Hybrid/remote-friendly environment

Swile meal vouchers €9 per working day

Transportation 50% reimbursement

Job summary

GetVocal AI Ltd. in Paris is offering an HR Operations & Office Management Intern role. You will work directly with the Head of People, gaining hands-on experience in payroll, employee records and office coordination in a fast-growing AI tech environment.

You'll help manage onboarding, offboarding, benefits administration and internal HR projects across Europe, with a hybrid/remote-friendly setup and plenty of opportunities to contribute ideas and grow.

Qualifications

• Currently studying HR or a related field.
• Highly organized with attention to detail and multitasking ability.
• Strong communication in French and English.
• Willingness to learn payroll, HR compliance and international operations.

Responsibilities

• Support payroll coordination across multiple countries (France, Germany, the UK and Portugal).
• Assist with onboarding and offboarding and HR documentation tasks.
• Help maintain employee records and HR documentation.
• Support office management and coordinate events and internal initiatives.

Skills

HR operations

Payroll coordination

Office management

Bilingual French-English

Education

HR/Business Admin/Management study

Tools

Payroll software

HRIS

Job description

HR Operations & Office Management Intern

Location: Paris, France
Contract: Internship (ideally 6 months)
Work setup: Hybrid / Remote-friendly
Reporting to: Head of People

About GetVocal

At GetVocal, we're building the future of AI-powered voice technology, helping businesses create smarter and more natural customer interactions.

We're a fast-growing, international team working across Europe, and we believe that great people and a great employee experience are at the heart of what we do.

As we continue to grow, we're looking for a HR Operations & Office Management Intern to join our People team!

The Role

Are you curious about HR, love staying organized, and enjoy working with people?

This might be the perfect opportunity for you!

Working directly with our Head of People, you'll get hands-on experience in HR operations, international people management, and office life.

From supporting payroll across several countries to coordinating administrative processes and helping keep our Paris office running smoothly, no two days will look exactly the same.

You'll be involved in real projects, learn how HR works in a fast-growing tech company, and have plenty of opportunities to take initiative.

What You'll Be Doing

People Operations & Payroll

• Support monthly payroll preparation and coordination across France, Germany, the UK and Portugal.
• Liaise with external payroll providers, accountants and HR partners, under the guidance of the Head of People.
• Help maintain employee records, HR documentation and benefits administration.
• Assist with employee and contractor onboarding and offboarding, including administrative and compliance-related tasks.

Office Management & Employee Experience

• Support the coordination of onboarding sessions and help prepare for new joiners.
• Assist the Head of People with day-to-day employee requests and HR administrative follow-ups.
• Help keep our Paris office organized, welcoming and running smoothly.
• Support the organization of team events, office activities and internal initiatives.

HR Projects & Improvements

• Assist the Head of People with ongoing HR projects and initiatives.
• Help improve internal processes, HR tools and documentation.
• Share ideas to make our HR operations simpler and more efficient.

Ready to Join Us?

If you're looking for an internship where you can learn, contribute, grow and make a real impact, we'd love to hear from you.

Come grow with us at GetVocal!

Who We're Looking For

We're not expecting you to know everything from day one. What matters most is your attitude, curiosity and willingness to learn.

• You're currently studying HR, Business Administration, Management or a related field.
• You're organized, detail-oriented and comfortable juggling different tasks.
• You're proactive, reliable and enjoy finding solutions.
• You're strong communication skills and enjoy working with people.
• You're comfortable communicating in French and English.
• You're interested in learning about payroll, HR compliance and international HR operations.
• You're comfortable with digital tools and eager to explore new ones.
  

Bonus points if you've already had a first experience in HR, administration or office management, but it's absolutely not a requirement!

What's In It For You?

• Real hands-on experience: Get involved in meaningful HR projects and develop practical skills from day one.
• Direct mentorship: Work closely with our Head of People and learn about both operational and strategic HR.
• International exposure: Discover how People Operations work across different European countries.
• Flexibility: Enjoy a hybrid, remote-friendly working environment.
• Swile meal vouchers: €9 per working day.
• Transportation: 50% reimbursement of your public transport subscription.
• Office perks: Coffee, snacks and a welcoming Paris office.
• Team culture: Team events, fun moments and plenty of opportunities to connect with colleagues.
• Your ideas matter: Join a growing company where curiosity, initiative and fresh perspectives are encouraged.