HR Operations & Office Manager (Intern)

GetVocal AI; Paris; Hybrid; EUR 13,000 - 17,000; Full time

Benefits offered by this job

Meal vouchers

Transit reimbursement

Paris office access

Team events

Hybrid/remote-friendly

Job summary

GetVocal AI Ltd. is offering an HR Operations & Office Management Intern in Paris. This hybrid/remote-friendly internship will expose you to payroll across multiple European countries, HR documentation, onboarding, and office life within a growing tech company.

You will work closely with the Head of People, gaining hands-on experience in operations, compliance and employee experience while contributing to ongoing projects and team events.

Qualifications

• Studying HR, Business Administration, Management or related field.
• Organized, detail-oriented and able to juggle tasks.
• Proactive, reliable and enjoys finding solutions.
• Strong communication skills in English and French.
• Interested in payroll, HR compliance and international HR operations.
• Comfortable with digital tools and eager to explore new ones.

Responsibilities

• Support payroll coordination across France, Germany, the UK and Portugal.
• Maintain employee records, HR documentation and benefits admin.
• Assist onboarding and offboarding tasks, including compliance.
• Support onboarding sessions and day-to-day HR inquiries.
• Help keep the Paris office organized and welcoming.
• Contribute to HR projects and process improvements.

Skills

Organized & detail-oriented

Strong communication

French & English fluency

Proactive and reliable

Willingness to learn payroll & HR ops

Education

HR/Business Administration/Management studies

Job description

HR Operations & Office Management Intern

Location: Paris, France
Contract: Internship (ideally 6 months)
Work setup: Hybrid / Remote-friendly
Reporting to: Head of People

About GetVocal

At GetVocal, we’re building the future of AI-powered voice technology, helping businesses create smarter and more natural customer interactions.

We’re a fast-growing, international team working across Europe, and we believe that great people and a great employee experience are at the heart of what we do.

As we continue to grow, we’re looking for a HR Operations & Office Management Intern to join our People team!

The Role

Are you curious about HR, love staying organized, and enjoy working with people?

This might be the perfect opportunity for you!

Working directly with our Head of People, you’ll get hands‑on experience in HR operations, international people management, and office life.

From supporting payroll across several countries to coordinating administrative processes and helping keep our Paris office running smoothly, no two days will look exactly the same.

You’ll be involved in real projects, learn how HR works in a fast-growing tech company, and have plenty of opportunities to take initiative.

What You’ll Be Doing

People Operations & Payroll

• Support monthly payroll preparation and coordination across France, Germany, the UK and Portugal.
• Liaise with external payroll providers, accountants and HR partners, under the guidance of the Head of People.
• Help maintain employee records, HR documentation and benefits administration.
• Assist with employee and contractor onboarding and offboarding, including administrative and compliance-related tasks.

Office Management & Employee Experience

• Support the coordination of onboarding sessions and help prepare for new joiners.
• Assist the Head of People with day-to-day employee requests and HR administrative follow-ups.
• Help keep our Paris office organized, welcoming and running smoothly.
• Support the organization of team events, office activities and internal initiatives.

HR Projects & Improvements

• Assist the Head of People with ongoing HR projects and initiatives.
• Help improve internal processes, HR tools and documentation.
• Share ideas to make our HR operations simpler and more efficient.
  Ready to Join Us?

If you’re looking for an internship where you can learn, contribute, grow and make a real impact, we’d love to hear from you.

Come grow with us at GetVocal!

Who We’re Looking For

We’re not expecting you to know everything from day one. What matters most is your attitude, curiosity and willingness to learn.

• You’re currently studying HR, Business Administration, Management or a related field.
• You’re organized, detail-oriented and comfortable juggling different tasks.
• You’re proactive, reliable and enjoy finding solutions.
• You have strong communication skills and enjoy working with people.
• You’re comfortable communicating in French and English.
• You’re interested in learning about payroll, HR compliance and international HR operations.
• You’re comfortable with digital tools and eager to explore new ones.

Bonus points if you’ve already had a first experience in HR, administration or office management, but it’s absolutely not a requirement!

What’s In It For You?

Real hands‑on experience: Get involved in meaningful HR projects and develop practical skills from day one.

Direct mentorship: Work closely with our Head of People and learn about both operational and strategic HR.

International exposure: Discover how People Operations work across different European countries.

Flexibility: Enjoy a hybrid, remote-friendly working environment.

Swile meal vouchers: €9 per working day.

Transportation: 50% reimbursement of your public transport subscription.

Office perks: Coffee, snacks and a welcoming Paris office.

Team culture: Team events, fun moments and plenty of opportunities to connect with colleagues.

Your ideas matter: Join a growing company where curiosity, initiative and fresh perspectives are encouraged.