HR Apprentice – Training Budget

Jobtailor; Paris; Sur place; EUR 13 392 - 20 088; Plein temps

Résumé du poste

Jobtailor is seeking a motivated student to assist in deploying the skills development plan and coordinating training activities. You will handle registrations, rooms, equipment, and communications while maintaining trainee files and HRIS data.

You will develop hands-on experience with SAP, SuccessFactors, and ADP tooling, supporting budgeting and invoice processing while collaborating with HR and accounting teams.

Qualifications

• Currently pursuing a Bac+2 or Bac+3 in HR administration, business administration (SME management), accounting or a related field.
• Proficient in Microsoft Office, especially Excel.
• Interest in HR/IT tools (ADP / SAP / SuccessFactors).
• Comfortable with numbers.
• Rigor and organizational skills.
• Agility and curiosity.
• Motivated.
• Strong written communication skills.
• Good interpersonal skills.

Responsabilités

• Assist L&D in deploying the skills development plan: organize individual and group training sessions.
• Plan and coordinate individual and group training sessions included in the skills development plan.
• Handle registrations with external training providers.
• Reserve training rooms and manage necessary equipment / trainers’ requirements.
• Send invitations and reminders to participants.
• Monitor, obtain signatures for, send and file training agreements.
• Track registrations and attendance for training sessions.
• Prepare and update trainees’ training files (agreement, program, attendance sheet, invoice, evaluation).
• Enter completed trainings into the HRIS.
• Monitor and evaluate training activities.
• Collect and analyze participant feedback.
• Ensure follow-up on training actions and individual development plans.
• Participate in evaluating training effectiveness and propose improvements.
• Monitor budgets in accordance with company processes (SAP).
• Update the HR, Works Council (CSE) and training budget tracking spreadsheet in Excel.
• Create purchase requests and create/follow advance payment requests.
• Track purchase orders and send references to suppliers.
• Process invoices in SAP.
• Verify consistency of information entered in SAP and in the tracking file to prepare monthly account closures and alert in case of discrepancies.
• Respond to standard follow-up requests from the accounting department

Connaissances

organizational skills

communication skills

interpersonal skills

motivation

agility

curiosity

rigor

attention to detail

team collaboration

problem-solving

Formation

Bac+2/Bac+3 in HR administration / related field

Outils

Excel

SAP

ADP

SuccessFactors

Description du poste

Responsibilities

• Assist L&D in deploying the skills development plan: organize individual and group training sessions
• Plan and coordinate individual and group training sessions included in the skills development plan
• Handle registrations with external training providers
• Reserve training rooms and manage necessary equipment / trainers’ requirements
• Send invitations and reminders to participants
• Monitor, obtain signatures for, send and file training agreements
• Track registrations and attendance for training sessions
• Prepare and update trainees’ training files (agreement, program, attendance sheet, invoice, evaluation)
• Enter completed trainings into the HRIS
• Monitor and evaluate training activities
• Collect and analyze participant feedback
• Ensure follow-up on training actions and individual development plans
• Participate in evaluating training effectiveness and propose improvements
• Monitor budgets in accordance with company processes (SAP)
• Update the HR, Works Council (CSE) and training budget tracking spreadsheet in Excel
• Create purchase requests and create/follow advance payment requests
• Track purchase orders and send references to suppliers
• Process invoices in SAP
• Verify consistency of information entered in SAP and in the tracking file to prepare monthly account closures and alert in case of discrepancies
• Respond to standard follow-up requests from the accounting department

Requirements

• Currently pursuing a Bac+2 or Bac+3 (equivalent to a 2–3 year post-secondary diploma) in HR administration, business administration (SME management), accounting or a related field
• Proficient in Microsoft Office, especially Excel
• Interest in HR/IT tools (ADP / SAP / SuccessFactors)
• Comfortable with numbers
• Rigor and organizational skills
• Agility and curiosity
• Motivated
• Strong written communication skills
• Good interpersonal skills

Hard Skills

• HRIS
• training coordination
• budget monitoring
• data analysis
• invoice processing
• training evaluation
• registration tracking
• file management
• purchase order tracking
• training agreement management

Soft Skills

• organizational skills
• communication skills
• interpersonal skills
• motivation
• agility
• curiosity
• rigor
• attention to detail
• team collaboration
• problem-solving