Healthcare Office Manager — Medical & Social Hub

Global Roles; Paris; Presencial; EUR 42.000 - 65.000; Jornada completa

Descripción de la vacante

The Office Manager at the OECD La Muette premises in Paris supports the Medical and Social Hub by handling administrative and budget tasks, coordinating with nursing and psycho-social teams, and ensuring smooth operation of medical services.

Requirements include a higher education qualification in management or healthcare, five years in health services, fluency in English and French, and proficiency with Microsoft Office and Préventiel. Experience in an international organisation is a plus.

Formación

• Higher education qualification in management or healthcare.
• Five years’ professional experience in health services, with corporate/international organisation exposure.
• Knowledge of medical procedures and practical arrangements in France.
• Nursing qualification recognised in France may assist with medical emergencies.
• Proficiency in Microsoft Office and medical software (Préventiel).
• Fluency in English and French; knowledge of the other OECD official language is an asset.
• Knowledge of other languages is an asset.

Responsabilidades

• Provide reception services for the medical service.
• Manage post, e-mails and the generic email account, ensuring follow-up.
• Organise the service’s telephone system.
• Manage and monitor the service’s schedule, including appointments and examinations.
• Manage doctors’ schedules and organise medical service meetings.
• Plan and coordinate the work rosters of health and psycho-social centre members.
• Ensure proper management of resources: equipment, medicines, software and confidential databases.
• Coordinate medical records filing and confidentiality from creation to archiving.
• Promote digitisation and simplification of procedures and tools.
• Obtain approval for projects/upgrades from authorities within the Organisation.
• Oversee sensitive cases and officials on
• Ensure monitoring of officials on
• Manage monitoring of sensitive cases, including staff requiring special medical supervision and check-up frequency.
• Organise Medical and Invalidity Commissions with Medical Officers.
• Coordinate Board meetings with the Social Advisor.
• Draft communication documents and activity/annual reports for committees.
• Coordinate external service providers and ensure effective communication across departments.
• Coordinate activities of wellness practitioners on OECD premises.

Conocimientos

Healthcare Management

Medical Services Coordination

Budget Management

Administrative Management

Nursing Qualification

Health Service Experience

International Organization Experience

Bilingual English/French

Educación

Higher education qualification in management or healthcare

Herramientas

Microsoft Office Suite

Préventiel

Descripción del empleo

The Office Manager at the OECD La Muette premises in Paris supports the Medical and Social Hub by handling administrative and budget tasks, coordinating with nursing and psycho-social teams, and ensuring smooth operation of medical services.

Requirements include a higher education qualification in management or healthcare, five years in health services, fluency in English and French, and proficiency with Microsoft Office and Préventiel. Experience in an international organisation is a plus.