Global Executive Assistant — Leadership & Operations

Ubisoft; Paris; Sur place; EUR 52 000 - 78 000; Plein temps

Avantages offerts par ce poste

Profit Sharing

Company saving plan

25 days PTO + 12 extra days off

Transport pass subsidy (50%)

Lunch vouchers

Healthcare for you and family

Résumé du poste

Ubisoft seeks an experienced executive assistant to provide high-level operational and administrative support to Global Publishing leadership across a fast-paced international environment.

You will manage complex calendars, plan travel, organize leadership events, and handle confidential information with discretion, ensuring smooth day-to-day operations and effective cross-team coordination.

Qualifications

• Proven experience supporting senior leaders in an international organization.
• Strong organizational, planning, and prioritization skills.
• Fluent in English and French.
• Excellent stakeholder management and communication abilities.
• Experience coordinating travel, meetings, events, and operational activities.
• High level of discretion and professionalism.

Responsabilités

• Manage complex executive calendars, scheduling across Europe/Asia/USA.
• Coordinate domestic and international travel, bookings, itineraries, approvals, and issue resolution.
• Organize leadership meetings, workshops, off-sites, team events, and company gatherings from planning through execution.
• Support department operations through budget tracking, expense management, procurement requests, and administrative processes.
• Act as a key liaison between leadership, internal stakeholders, and external partners.
• Anticipate business needs, prioritize requests, and proactively resolve operational challenges.
• Maintain confidentiality with sensitive information and executive matters.
• Contribute to continuous improvement initiatives and efficient ways of working across the department.

Connaissances

Executive support

Calendar management

Travel coordination

Stakeholder management

Bilingual English/French

Organizational skills

Discretion & confidentiality

Independent worker

Outils

Microsoft 365

Collaboration tools

Description du poste

Ubisoft seeks an experienced executive assistant to provide high-level operational and administrative support to Global Publishing leadership across a fast-paced international environment.

You will manage complex calendars, plan travel, organize leadership events, and handle confidential information with discretion, ensuring smooth day-to-day operations and effective cross-team coordination.