Global Events Operations Lead

Paris Peace Forum; Paris; Hybrid; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Meal tickets

Transportation reimbursement

Job summary

A global governance initiative based in Paris is seeking an Operations Officer responsible for coordinating the logistics and production of the Paris Peace Forum. The ideal candidate will have at least 3 years of experience in event planning, exceptional organizational and leadership abilities, and proficiency in both French and English. This full-time position offers a fixed-term contract with the chance to work remotely part-time. Interested candidates should submit their application by February 6, 2026, to the provided email address.

Qualifications

• 3 years’ experience in event planning.
• Proficiency in French and English (C1 level mandatory).
• Experience in organizing large events with a political dimension.

Responsibilities

• Coordinate aspects of the Paris Peace Forum event.
• Negotiate with suppliers for resources.
• Support operational management and evaluations.

Skills

Event planning

Project management

Interpersonal skills

Public speaking

Multitasking

Education

Master’s Degree (Bac +5)

Tools

Microsoft Office Suite

Canva

Job description

The Paris Peace Forum is a multi-stakeholder platform launched in 2018 that aims to respond to global challenges. Throughout the year, the Forum works to strengthen the governance of global commons such as climate, space or oceans, and to improve international management of global challenges, particularly those of digital and disruptive technologies. Its annual event, in November, brings together heads of state, government and international organizations, as well as leaders of civil society and the private sector, to discuss political initiatives and concrete projects, with an emphasis on the participation of the global South.

The team of the permanent secretariat of the association, composed of varied and diverse profiles (diplomacy, public relations, communication, programming, operations, etc.), is currently looking for two Program Officers to reinforce its teams.

They will be responsible for the following tasks:

PRIMARY RESPONSIBILITIES

Help develop the Paris Peace Forum event program:

• Ensure the smooth preparation and delivery of the conference sessions as well as related editorial materials in coordination with the Program team and the Secretariat’s internal teams;
• Update program information on program documents, tools and databases;
• Draft and send invitations to speakers and monitor responses;
• Organize preparatory meetings, handle the logistics for the meetings and write meeting minutes;
• Be the point of contact for some of the other internal departments and external partners;
• Prepare and send session materials and practical information to speakers;
• Research global governance topics to prepare the event sessions if needed;
• Centralize information on thematic events organized on the occasion of the Forum.

Ensure the operational implementation of the program:

• Coordinate the sessions’ logistical preparation with the operations’ team and the event agency;
• Liaise with confirmed speakers and coordinate all necessary preparations;
• Check the thoroughness of speakers’ event registration;
• Welcome and brief speakers on site before sessions;
• Ensure the smooth running of the sessions during the event;
• Update data in the database and documents after the event;
• Help prepare post-event wrap-up report, debrief and data;

The Program Officers will work closely with the other permanent Secretariat departments, particularly its Operations, Communications, Protocol, Partnerships, Projects and Policy teams.

QUALIFICATIONS FOR THE POSITION

• Education: Master’s Degree (or equivalent);
• Areas of specialization: international relations, political science, international law, development, international cooperation, etc.;
• Full fluency in English and French, both written and spoken (C2 level or equivalent required);
• Excellent command of the Microsoft Office suite and digital tools;
• Experience in organizing international events or conferences would be appreciated.

SKILLS & QUALITIES REQUIRED

• Solid organizational skills and methodological thoroughness;
• Ability to work in a team as well as autonomously;
• Ability to work within tight deadlines and under pressure and to adapt to change;
• Strong communication, adaptability and interpersonal skills, in particular with international contacts from various types of organizations.
• Strong writing, analysis, and summarizing skills in both French and English;
• Good understanding of international organizations and a solid awareness of the issues addressed by the Forum;

CONDITIONS

Two positions are open :

• 5-month, full-time, fixed-term contract starting July 1st, 2026.
• 6-month, full-time, fixed-term contract starting June 8th, 2026.

Salary: is 35/36K€ (gross/year), depending on profile and experience + 50% of lunch vouchers + 50% of transport costs + 60% company health insurance.

The Paris Peace Forum’s Permanent Secretariat offices are located in Paris (15ème arrondissement). Part of the work can take place remotely, depending on the sanitary conditions and the Secretariat’s Executive management’s instructions. Please send your CV and cover letter to
[e-mail] by 10th May 2026, with “Program Officer” as the email subject line.

Incomplete applications will not be considered.