DG and Member States Administrative Assistant [26175]

Groupe Talents Handicap; Paris; On-site; EUR 45,000 - 65,000; Full time

Job summary

CS GROUP, leader en systèmes numériques et ingénierie spatiale, recherche un assistant(e) administratif(ve) pour soutenir l’équipe de direction et le siège à Paris. Vous organiserez les réunions, gérerez les communications et les demandes de mission, tout en assurant une coordination fluide avec les responsables et les partenaires externes.

Le candidat idéal possède une licence en sciences politiques ou équivalent, une excellente maîtrise de l’anglais et de solides compétences

Qualifications

• Maîtrise de l’anglais requise.
• Compétences en communication écrite et orale.
• Attitude proactive et esprit d’initiative.
• La connaissance du français est un fort atout.

Responsibilities

• Organiser les agendas et réunions et participer au besoin.
• Gérer la messagerie, le téléphone et l’accueil des interlocuteurs.
• Suivre les déplacements et missions des cadres (réservations, visas si nécessaire).
• Préparer les demandes de mission et les documents administratifs.
• Gérer l’accès au site et l’organisation des salles de réunion.

Skills

Anglais courant

Bonnes capacités de communication

Proactivité

Français (fort avantage)

Education

Licence en sciences politiques ou équivalent

Job description

Company Description

CS GROUP has been successfully providing digital end-to-end systems and engineering services for more than 40 years. With over 2000 employees worldwide, we combine advanced and unique skills in both information technology and space data engineering. We combine entrepreneurial agility with cutting-edge technological expertise. CS GROUP is a leading provider of operational systems and an important and trusted long-term partner for space and defence organisations. At CS GROUP, we are driven by innovation and we value our most important asset: our people.

Job Description

As part of the support Team to our customer, you will have the following responsibilities:

• Organising Agendas and meetings and participation when required
  • Organise the agendas and meetings – in presence or online via Teams or WebEx tools - for the relevant heads, in close coordination with the latter.
  • Take the Minutes of Meetings when requested by the latter.
  • Follow-up of meetings actions.
  • Solve unforeseen events and situations that arise (for example, appointments or meetings to be moved, interfacing with customers, and managing meeting conflicts).
• Handling of inbox, correspondence, and phone lines
  • Monitor, and when appropriate reply, to emails in the inbox of the heads, as instructed by the latter.
  • Register the incoming letters, and when appropriate reply, on behalf of the heads, as instructed by the latter.
  • Prioritize emails and respond when necessary.
  • Act as first line support of phone calls and filter requests to the heads, in close coordination with the relevant head.
  • Act as the point of contact for general communications with the manager.
• Handling of department missions and/or missions for external travellers
  • Review department mission orders and mission claims, and interface with the travel office for associated bookings.
  • External Travellers mission task concerns special requests for certain external travellers, receiving travel support for certain conferences, or travel for NAV Committees.
  • Prepare mission requests, process mission claims, and interface with the travel office for associated bookings for external travellers.
  • Prepare visa applications, and provide the travellers with information material, such as specific rules for non EU-member countries.
• Handling of Leave and organising the Leave calendar for the Department.
• Handling of Conference plan and collecting inputs for yearly conference plan and follow up the approval from Director.
• Order the missing supplies in ESA provided tool and maintain office stationery.
• Handling site access, office distribution and room booking.
  • Processing of site access procedure for take-up of duty and departure of staff or contractor personnel in need of on-site access. Office distribution requests often accompany on‑site arrivals and departures. Special meeting room requests are typically for certain select rooms and withheld for special events.
    • prepare and oversee the procedure related to staff or onsite contractor personnel arrival and departure, in close coordination with relevant management, human resources and facility management
    • prepare and oversee the procedure related to office distribution, especially at arrival of staff or onsite contractor personnel, or other office distribution request, in close coordination with the relevant management and facility management
    • manage room booking when high priority room booking requests are made, e.g. Committee meetings, or department or division all‑hands meetings
• Administration and handling of ESA’s subsidies and memberships and corresponding reporting. Ensure the request is signed and registered with the official reference number.
• Maintain/Update of relevant lists of relevant Ministers and corresponding Cabinets.

Qualifications

You will have the following qualifications and relevant experience:

• Bachelor’s in political science or a relevant;
• 8 years’ of relevant experience in an international environment;
• Proactive attitude and excellent communications skills;
• Fluency in English is mandatory; knowledge of French is a strong advantage.

Additional Information

This job is located in Paris, France.

An exciting and dynamic international working environment awaits you!

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.

Employeur inclusif et engagé, notre société œuvre chaque jour pour lutter contre toute forme de discrimination et favoriser un environnement de travail respectueux. C’est pourquoi, attachés à la mixité et à la diversité, nous encourageons toutes les candidatures et tous les profils.

https://www.soprasteria.fr/nous-connaitre/nos-engagements

Last apply date: 15/11/2026!