Executive Office Assistant Manager

Bank of China Paris Branch; Paris; Sur place; EUR 50 000 - 75 000; Plein temps

Résumé du poste

Bank of China Paris Branch is seeking an Executive Office Assistant Manager in the General Administrative Department. The role centers on supporting senior management with document management, reporting, and cross-functional coordination to uphold confidentiality and accuracy.

Ideal candidates will be fluent in Mandarin with proficiency in French or English, possess strong MS Office skills, and demonstrate an organized, proactive approach to multi-tasking in a banking environment.

Qualifications

• Bachelor's degree or higher in business, management, finance or related field.
• Minimum 3 years of relevant experience in administrative management or executive support, preferably in banking/finance.
• Fluent in Mandarin Chinese with proficiency in French or English, excellent written and verbal communication.

Responsabilités

• Document management: draft, review, circulate and archive official branch documents with accuracy and compliance.
• Office platform administration: manage internal office systems and platforms for efficient communication and data management.
• Reporting and analysis: prepare, consolidate and distribute reports to support senior management decisions.
• Task monitoring and coordination: track key projects to ensure timely execution and alignment with objectives.
• Head Office liaison: serve as main contact with Head Office departments for reporting and coordination.
• Undertake additional tasks/projects as assigned by leaders to support departmental objectives.

Connaissances

Mandarin fluency

French/English

Microsoft Office

Organizational skills

Independent worker

Formation

Bachelor's degree or above in Business Administration/Management/Finance

Outils

Microsoft Office Suite

Office management systems

Description du poste

Established in February 1912, Bank of China is the oldest bank in China. Throughout its history, it has successively served as the central bank, the international foreign exchange bank, and the international trade bank of the country.

Bank of China is the most globalized and integrated among Chinese banks, with a presence in 64 countries and regions across mainland China and overseas.

You are going to join the General Administrative Department of BOC Paris Branch as an Executive Office Assistant Manager.

Your main tasks will be:

• Document Management: Oversee the management of official branch documents, including drafting, reviewing, circulation, and archiving, ensuring accuracy, compliance, and proper record-keeping.
• Office Platform Administration: Manage and optimize the use of internal office systems and platforms to ensure efficient communication, workflow coordination, and data management.
• Reporting & Analysis: Prepare, consolidate, and distribute comprehensive reports to support decision-making by senior management and business departments.
• Task Monitoring & Coordination: Track and follow up on key projects and strategic initiatives to ensure timely execution and alignment with organizational objectives.
• Head Office Liaison: Act as the primary point of contact with relevant departments at Head Office, ensuring effective communication, reporting, and coordination.
• Undertake additional tasks and projects as assigned by department and team leaders to support overall departmental objectives.

Your qualifications are :

• Bachelor’s degree or above in Business Administration, Management, Finance, or a related field.
• Minimum 3 years of relevant professional experience (excluding internship/apprenticeship) in administrative management, executive support, or a similar role, preferably within a banking or financial institution.
• Fluent in Mandarin Chinese and either French or English, with excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management or workflow systems.
• Strong organizational and coordination skills, with the ability to manage multiple tasks and priorities effectively.
• High level of attention to detail and strong sense of responsibility.
• Ability to work independently; proactive, reliable, and adaptable, with a strong commitment to confidentiality and professional integrity.