Executive Assistant - WMG00574

Wingman Group PTY LTD; Job; Hybride; USD 34 000 - 83 000; Plein temps

Avantages offerts par ce poste

100% Work-From-Home Contracts

Referral Bonus

Annual Trip

Dedicated Support Contact

Upskill opportunities

More work opportunities

Résumé du poste

Wingman Group PTY LTD is seeking an Executive Assistant to provide organized, proactive support to an executive, with emphasis on email and calendar management, meeting coordination, and reporting. The role requires handling follow-ups and ensuring timely completion of actions.

You will manage Outlook inboxes, schedule meetings, take clear notes, and coordinate follow-up discussions. This is a remote contractor role with flexible engagement and opportunities to collaborate with a global

Qualifications

• Strong organisational and proactive support experience.
• Ability to manage email and calendar efficiently.
• Experience coordinating meetings and following up on actions.

Responsabilités

• Manage executive Outlook inbox with folders and categories.
• Maintain and coordinate the executive calendar and schedule.
• Schedule appointments, meetings, calls and discussions.
• Attend meetings, take notes, and track follow-up actions.
• Record decisions and ensure action items are completed.
• Support property management meetings and related follow-ups.

Connaissances

Email management

Calendar management

Meeting coordination

Reporting

Follow-up

Outils

Outlook

Windows 11

Description du poste

About the Role:

We are seeking a highly organised and proactive Executive Assistant to provide administrative and coordination support to an executive, with a strong focus on email and calendar management, meeting coordination, management reporting, and follow-up activities.

Key Responsibilities:

Email Management and Calendar Coordination

• Manage and organise the executive’s Outlook inbox using an established folder and categorisation system.
• Respond to routine enquiries and correspondence where appropriate.
• Identify and action emails requiring follow-up.
• Manage and maintain the executive’s calendar and schedule.
• Schedule appointments, meetings, calls, and discussions.
• Coordinate one-on-one meetings with the property management team.

Meeting Coordination & Follow-Up

• Attend meetings to understand context, priorities, and decisions.
• Take clear and accurate meeting notes.
• Review meeting recordings, transcripts, and notes where required.
• Convert agreed actions and commitments into actionable tasks.
• Schedule follow-up meetings and block time in the executive’s calendar.

Property Management Support

• Attend property management one-on-one meetings on behalf of or alongside the executive as required.
• Understand discussions and key priorities raised during meetings.
• Record relevant notes, decisions, and action items.
• Coordinate follow-up activities and ensure commitments are tracked through to completion.

Technical Requirements:

• Equipment is self-provided

Computer:

• RAM: 8GB
• HDDISDD: 512 GB
• PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
• Operating System: Windows 11 Home or Pro
• Power Backup: Power station, Powerbank, UPS, and etc.
• Extra Display: Secondary/External Monitor
• Audio & Video: Noise-Cancelling Headset + Web Cam
• Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off
• Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)
• Annual Trip - connect with the broader Wingman community in person
• Dedicated Support Contact (CSM) - someone to help you succeed and stay connected
• Access to a Network = collaborate with follow contractors and onshore specialists
• Opportunities to Upskill - optional sessions, peer learning, and developmental pathways
• More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads
• High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments
• Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes
• Advisory Support - HR, Tax, and setup guidance available to make contracting seamless
• 100% Work-From-Home Contracts - all engagements designed for remote delivery

Pre-engagement requirements for Independent Contractors:

• BiR as you are a contractor (Required to submit any contributions required by the government.)
• NBI or Police Clearance
• Any Government-issued 10

Note: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.