Executive Assistant to Two VPs — AI, Product & Strategy

Mistral; Paris; Vor Ort; EUR 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Healthcare coverage

Parental leave

Relocation support

Wellness programs

Meal and transportation allowances

Zusammenfassung

Mistral is seeking an Executive Assistant to support two senior leaders, the VP, Cloud and the VP, Product. You will manage calendars, travel, and communications, while coordinating cross-functional initiatives and high-stakes external moments across France, Europe, and the US.

In this role you will design processes and dashboards that keep two fast-scaling teams aligned, maintain discretion with sensitive information, and provide an operational backbone for leadership and stakeholders alike.

Qualifikationen

• Proven experience supporting senior executives (VP level or above) as an Executive Assistant, ideally multiple leaders simultaneously, in tech, infrastructure, or other complex high-growth environments.

Aufgaben

• Run the VP, Cloud’s and VP, Product’s calendars and priorities across multiple time zones, arbitrating between competing demands to protect their focus for strategic decisions.
• Prepare briefings, agendas, presentations, and follow-up notes for leadership, board, investor, customer, and partner meetings.
• Act as the primary point of contact for internal and external stakeholders on behalf of both leaders, handling email, Slack, and calls with clarity, judgment, and confidentiality.
• Coordinate international and domestic travel for both executives, including itineraries for customer roadshows and executive offsites across Europe and the US.
• Organize internal and external events end to end including team gatherings, client meetings, offsites, and company-wide moments.
• Drive cross-functional projects and initiatives that connect the Cloud and Product organizations with GTM, Engineering, Datacenter, and People & Operations, from planning through follow-through.
• Build and maintain both orgs’ operational backbone including documentation, dashboards, shared folders, and tracking of deadlines and deliverables.
• Spot inefficiencies and own process improvements or special projects that raise the bar for how both organizations operate.

Kenntnisse

Executive support

Calendar management

Travel coordination

Stakeholder management

English & French

Confidentiality

Tools

Google Workspace

Microsoft Office

Notion

Slack

Jobbeschreibung

Mistral is seeking an Executive Assistant to support two senior leaders, the VP, Cloud and the VP, Product. You will manage calendars, travel, and communications, while coordinating cross-functional initiatives and high-stakes external moments across France, Europe, and the US.

In this role you will design processes and dashboards that keep two fast-scaling teams aligned, maintain discretion with sensitive information, and provide an operational backbone for leadership and stakeholders alike.