Executive Assistant to VP, Cloud & VP, Product

Mistral Ai; Paris; On-site; EUR 45,000 - 70,000; Full time

Benefits offered by this job

Healthcare coverage

Parental leave

Retirement plans

Relocation support

Wellness programs

Meal allowances

Transportation allowances

Job summary

Mistral is seeking an Executive Assistant to support two senior leaders, the VP Cloud and the VP Product. You will manage calendars, travel, and briefing materials while coordinating cross-functional initiatives and ensuring discreet handling of sensitive information across France, Europe, and the US.

You will design processes and dashboards to keep two organizations aligned, drive leadership rituals, and enable smooth external engagements such as customer and investor moments.

Qualifications

• Experience supporting two senior leaders in a fast-growing tech environment.
• Excellent written and spoken English; fluent French required.
• Ability to balance competing priorities across multiple leaders with discretion.
• Proficient with productivity tools and collaboration platforms.

Responsibilities

• Run calendars and priorities for two VPs across multiple time zones, balancing demands to protect strategic focus.
• Prepare briefings, agendas, presentations, and follow-up notes for leadership and key meetings.
• Be the primary point of contact for internal and external stakeholders for both leaders, ensuring confidentiality.
• Coordinate international travel and itineraries for executives across Europe and the US.
• Organize internal and external events end to end, including team gatherings and partner meetings.
• Drive cross-functional initiatives linking two orgs with GTM, Engineering, and Ops.
• Build and maintain the operational backbone with docs, dashboards, and deadlines.
• Identify inefficiencies and lead process improvements across the two teams.

Skills

Executive support experience

English & French fluency

Prioritization across leaders

Communication & discretion

Tech-savvy, proactive

Tools

Google Workspace

Microsoft Office

Notion

Slack

Job description

About Mistral

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector, co-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

The Role

As an Executive Assistant at Mistral, you will support two senior leaders: our VP, Cloud and our VP, Product. These are distinct teams with their own leadership, stakeholders, and priorities. You will be the operational backbone for both, with stakeholders spanning engineering, product, go-to-market, customers, partners, and investors across France, Europe, and the US.

The role has been created because both organizations are scaling fast and their leaders' time is the scarcest resource. You will own the leaders' calendars, communications, travel, and meeting preparation end to end and go further: coordinating cross-functional initiatives, running leadership rituals, and supporting high-stakes external moments such as customer and partner engagements, roadshows, and board or investor touchpoints.

Balancing two executives from different teams takes real judgment: you will arbitrate scheduling conflicts, keep both leaders ahead of commitments, and handle sensitive information with discretion, representing them with professionalism in every interaction. This is a role with real ownership where you will design the processes, dashboards, and ways of working that keep two distinct organizations running smoothly.

What You Will Do

• Run the VP, Cloud's and VP, Product's calendars and priorities across multiple time zones, arbitrating between competing demands to protect their focus for strategic decisions.

• Prepare briefings, agendas, presentations, and follow-up notes for leadership, board, investor, customer, and partner meetings.

• Act as the primary point of contact for internal and external stakeholders on behalf of both leaders, handling email, Slack, and calls with clarity, judgment, and confidentiality.

• Coordinate international and domestic travel for both executives, including itineraries for customer roadshows and executive offsites across Europe and the US.

• Organize internal and external events end to end including team gatherings, client meetings, offsites, and company-wide moments.

• Drive cross-functional projects and initiatives that connect the Cloud and Product organizations with GTM, Engineering, Datacenter, and People & Operations, from planning through follow-through.

• Build and maintain both orgs' operational backbone including documentation, dashboards, shared folders, and tracking of deadlines and deliverables.

• Spot inefficiencies and own process improvements or special projects that raise the bar for how both organizations operate.

Skills We're Looking for

• Proven experience supporting senior executives (VP level or above) as an Executive Assistant, ideally multiple leaders simultaneously, in tech, infrastructure, or other complex high-growth environments.

• Exceptional communication skills in English and fluency in French is essential.

• Demonstrated judgment in balancing competing priorities across multiple leaders, teams, and time zones with discretion and confidentiality.

• Strong command of Google Workspace or Microsoft Office, plus productivity tools such as Notion and Slack.

• A proactive, solutions-oriented mindset - you anticipate needs, close loops, and take ownership of outcomes without being asked.

• A genuine interest in AI and technical products. You learn quickly and engage credibly with engineers, product managers, customers, and executives.

What We Offer

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.

For the most up-to-date details on benefits available in your location, please refer to our Benefits page.

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