Executive Assistant to Dual VPs, Global AI Growth

Mistral; Paris; Hybrid; EUR 65,000 - 90,000; Full time

Job summary

Mistral is seeking an Executive Assistant to support two senior leaders, the VP, Cloud and the VP, Product, across Europe and the US. You will own the leaders' calendars, communications, travel, and meeting preparation end to end while coordinating cross-functional initiatives and leadership rituals.

You will arbitrate scheduling conflicts, handle sensitive information with discretion, and design processes, dashboards, and ways of working that keep two distinct organizations running smoothly.

Qualifications

• Experience supporting two senior leaders (VP level) in fast-growth tech environments.
• Proven ability to manage sensitive information with confidentiality.
• Excellent written and verbal communication in English; fluent French is essential.

Responsibilities

• Run calendars and priorities for two VPs across multiple time zones, balancing competing demands.
• Prepare briefings, agendas, presentations, and follow-up notes for leadership and external meetings.
• Act as primary contact for internal and external stakeholders for both leaders with confidentiality.
• Coordinate international and domestic travel for executives, including itineraries for roadshows and offsites.
• Organize internal and external events end to end including team gatherings and client meetings.
• Drive cross-functional projects connecting Cloud and Product with GTM, Engineering, Datacenter, and People & Operations.
• Build and maintain operational backbone including documentation, dashboards, and deadlines tracking.
• Spot inefficiencies and lead process improvements or special projects.

Skills

Executive support

Calendar management

Communication

Discretion

Bilingual English/French

Cross-functional collaboration

Proactive mindset

AI interest

Tools

Google Workspace

Microsoft Office

Notion

Slack

Job description

Mistral is seeking an Executive Assistant to support two senior leaders, the VP, Cloud and the VP, Product, across Europe and the US. You will own the leaders' calendars, communications, travel, and meeting preparation end to end while coordinating cross-functional initiatives and leadership rituals.

You will arbitrate scheduling conflicts, handle sensitive information with discretion, and design processes, dashboards, and ways of working that keep two distinct organizations running smoothly.