Executive Assistant to MDs – Paris (Hybrid)

Alvarez & Marsal France; Paris; Hybrid; EUR 52,000 - 70,000; Full time

Job summary

Alvarez & Marsal France is seeking an Executive Assistant to support the Paris Managing Directors, manage calendars, coordinate travel, prepare presentations, and liaise with clients in a fast-paced environment.

You will contribute to office operations, onboarding, invoicing, and business development activities, with fluency in English and French. A hybrid setup is offered with one day from home and four days in the office.

Qualifications

• Relevant experience in a professional services environment.
• Excellent oral and written communication skills to interact with team members, clients and external stakeholders.
• Proficiency in Microsoft Office Suite and Salesforce.
• Maintain a high level of professionalism in all interactions.
• Strong attention to detail, time management and prioritisation skills.
• Organised, detail-oriented and able to multi-task in a fast-paced environment.
• Be proactive and use critical thinking to solve problems.
• Collaborative and team-oriented with a can-do attitude.
• Experience working with senior clients.
• Proactive in executive business dealings.
• High level of interpersonal skills to handle confidential information.

Responsibilities

• Manage calendars and coordinate travel for Managing Directors/Senior Directors.
• Handle correspondence and prepare presentations.
• Act as the point of contact for clients and visitors.
• Support onboarding and offboarding processes.
• Proactively manage Senior team expenses and timesheet data.
• Maintain Managing Director timesheet data in the system.
• Coordinate conference room bookings and technical requirements.
• Coordinate catering for meetings and events.
• Manage internal communication and updates.
• Build and cultivate relationships with key clients and stakeholders.
• Organise and participate in business development activities.
• Update client information and prospects in Salesforce.
• Coordinate internal and external marketing events.
• Manage invoicing and set up project codes.

Skills

Executive support

Calendar management

Travel coordination

Client relationship

Communication skills

Attention to detail

Multi-tasking

Fluency in English and French

Tools

Microsoft Office Suite

Salesforce

Job description

Alvarez & Marsal France is seeking an Executive Assistant to support the Paris Managing Directors, manage calendars, coordinate travel, prepare presentations, and liaise with clients in a fast-paced environment.

You will contribute to office operations, onboarding, invoicing, and business development activities, with fluency in English and French. A hybrid setup is offered with one day from home and four days in the office.