Executive Assistant - Freelance Contract

Mirakl; Paris; Sur place; EUR 60 000 - 90 000; Plein temps

Résumé du poste

Mirakl in Paris is seeking an Executive Assistant to support the CRO and CMO with proactive calendar and travel management, expense processing, and confidential handling of information. You will coordinate team meetings, assist with projects in Sales and Marketing, and help manage purchasing and vendor relations, including events and offsite activities.

You will also oversee end-to-end event planning, sourcing venues, managing budgets, attendee registrations, and coordinating VIP logistics,

Qualifications

• 3–5+ years of experience as an Executive Assistant or equivalent in a fast-growing, international organisation.
• Proven track record in event planning and management, from small offsites to large conferences.
• Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya).

Responsabilités

• Coordinate and proactively manage executive calendars, anticipate conflicts and optimise agendas.
• Arrange travel end-to-end including flights, hotels, ground transport, and visas.
• Prepare and process expense reports in line with policies.
• Handle confidential information with discretion.
• Coordinate and manage team meetings and specific projects for Sales and Marketing.
• Assist with purchase management and liaise with Finance for timely processing.
• Collaborate with HR, Finance, and IT on operational requests.
• Own end-to-end logistics for events including internal SKOs, QBRs, and conferences.
• Source venues, negotiate with vendors, and manage event budgets and registrations.

Connaissances

Highly organised

Proactive

Discretion

Curiosity for AI tools

Team player

Outils

Google Suite

Slack

Confluence

Dust

Description du poste

Paris, France

About Mirakl:

Founded in 2012, Mirakl has been at the forefront of marketplace innovation, empowering every business to compete in the platform economy. Today, Mirakl’s operating system combines an enterprise marketplace solution (Mirakl Platform) that enables retailers and B2B organizations to launch, scale, and operate marketplaces and dropship, AI-powered multichannel selling (Mirakl Connect), retail media (Mirakl Ads) and an agentic commerce infrastructure (Mirakl Nexus). With dual headquarters in Boston and Paris, Mirakl helps a global ecosystem of 450+ marketplaces (B2C and B2B) and a network of over 100k third-party marketplace sellers. Brands like Macy’s, Decathlon, Carrefour, Asos, and Airbus Helicopters use Mirakl to grow their businesses in new and remarkable ways.

• Founded in 2012 | Member of French Tech Next40
• 750+ employees in 9 offices worldwide: Paris, Barcelona, Bordeaux, Boston, London, Munich, New York, Sydney, Tokyo

Our Values:

Working at Mirakl means accelerating your career alongside ambitious, passionate, and supportive colleagues. We're proud of the diversity of backgrounds, perspectives, and experiences that make our teams unique.

Our 5 values guide how we collaborate:

• Work Hard Together: Teamwork and collaboration are the foundation of our success
• Get Things Done: We prioritize action and efficiency for impactful results
• Go Above & Beyond: We tackle challenges proactively and always aim for excellence
• Succeed Through Expertise: Knowledge sharing and continuous learning are core to our culture
• Satisfy & Empower Clients: We're committed to our clients' success

The Team You Will Join

You'll be part of our Executive Assistant team led by Claire, Executive Assistant to the CEO. The team consists of 3 Executive Assistants supporting Mirakl's most senior C-levels. Together, you'll ensure seamless operational support that empowers our executive team to focus on Mirakl's growth and strategic impact.

The team also works closely together to share best practices, learn from one another, and drive projects that improve efficiency, including through the use of AI tools.

What You"ll Do

Executive Support — CRO & CMO

• Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimise agenda with enough buffers)
• Arrange travel end-to-end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip
• Prepare and process expense reports for executives when requested, in line with internal policies
• Handle sensitive and confidential information with absolute discretion
• Arrange and coordinate team meetings
• Manage and coordinate specific projects in support of the Sales and Marketing teams, for example: client visits in Mirakl HQ in Paris, team building lunches
• Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing
• Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)

Event Planning & Management

• Own end-to-end logistics for a wide range of events : internal Sales Kick-Offs (SKOs), QBRs, Mirakl Makers Club, team building activities
• Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date
• Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend
• Manage attendee registration, invitations, RSVPs, and on-site check-in processes
• Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support

What You'll Bring

Experience

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation
• Proven track record in event planning and management, from intimate team offsites to large‑scale conferences
• Hands‑on experience with expense and purchase management platforms (e.g. Payflows, Expensya)

Skills

• Highly organised, with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure
• Proactive and solutions‑oriented — you anticipate needs before they become problems
• Impeccable discretion when handling sensitive business and personnel information
• Genuine curiosity for AI tools, with a drive to leverage them in your day‑to‑day work
• Strong collaborative mindset — a true team player who elevates those around them

Tools Used

• Google Suite
• Slack
• Confluence
• Dust

Our Hiring Process

• Recruiter Intro Call— Get to know each other with Elsa, discuss your background and answer your questions about Mirakl
• Hiring Manager Interview— A deep dive into your experience and approach, including a practical case study to showcase how you work
• Executive Interviews— Meet the CRO and CMO to assess mutual fit and discuss the role in greater depth

We welcome collaborators with their diverse perspectives and experiences to power us forward. These often far exceed conventional job requirements and help us create a culture of continuous learning. If you’re ready to join a global leader powering digital transformation for 450+ of the world’s most innovative retailers and B2B organizations.