Executive Assistant & Site Services Leader

Givaudan; Vallauris; Sur place; EUR 42 000 - 64 000; Plein temps

Résumé du poste

Givaudan is seeking a seasoned professional for a permanent role in Vallauris to lead executive support, workplace and site services, and employee experience. You will support the Site Director and leadership team, coordinate travel and events, and ensure a premium visitor experience while maintaining HR administrative tasks.

The ideal candidate holds a Bachelor's degree, 5+ years of relevant experience, and demonstrates fluency in English with strong MS Office skills, in an international

Qualifications

• Bachelor's degree or equivalent in Business Administration, Office Management, Hospitality Management or related discipline.
• Minimum 5 years of experience in executive assistance, workplace management, or facility services.
• Fluent in English and local language; strong MS Office and organizational skills.
• Experience supporting senior leaders in an international organization.

Responsabilités

• Provide proactive executive support to Site Director and leadership team, managing calendars, meetings and priorities.
• Coordinate travel: transport, accommodation, visas, itineraries and expense management.
• Prepare presentations, reports and documents for leadership communications.
• Organize leadership meetings: agendas, logistics, minuting and follow-up actions.
• Act as site ambassador, promoting a professional, welcoming environment and coordinating events and visits.
• Coordinate reception activities, visitor registration and access procedures; handle mail and courier services.
• Provide HR administrative support: onboarding, offboarding, training administration and employee communications.
• Monitor supplier performance and drive continuous improvement in workplace services.

Connaissances

Executive support

Travel coordination

Event planning

Office management

HR coordination

Visitor management

Formation

Bachelor's degree or equivalent

Outils

MS Office Suite

Description du poste

Givaudan is seeking a seasoned professional for a permanent role in Vallauris to lead executive support, workplace and site services, and employee experience. You will support the Site Director and leadership team, coordinate travel and events, and ensure a premium visitor experience while maintaining HR administrative tasks.

The ideal candidate holds a Bachelor's degree, 5+ years of relevant experience, and demonstrates fluency in English with strong MS Office skills, in an international