Executive Assistant (M/F) - SVP Compliance & VP Performance & Cost Efficiency

American President Lines; Marseille; Sur place; EUR 48 000 - 60 000; Plein temps

Résumé du poste

CMA CGM Group, a global leader in shipping and logistics, is seeking an Executive Assistant to support two Vice Presidents (VP Compliance and VP Performance & Cost Efficiency) in Marseille. The role demands high organization, discretion and proactive coordination in a fast-paced international environment.

You will manage calendars, plan travel, prepare presentations, and liaise with internal and external stakeholders in English and French, ensuring timely, accurate communications and governance

Qualifications

• Bachelor's degree or equivalent required.
• Fluent English, both written and spoken.
• Advanced proficiency in Microsoft Office Suite.

Responsabilités

• Manage complex calendars and appointments for two Vice Presidents.
• Organize business trips, conferences and leadership meetings.
• Act as primary contact between executives and stakeholders.
• Prepare, review and format presentations and documents, and take meeting minutes.
• Handle confidential information with the highest level of professionalism.

Connaissances

Fluent English

Strong organizational skills

Discretion

Formation

Bachelor's degree or equivalent

Outils

Microsoft Office

Description du poste

Executive Assistant (M/F) - SVP Compliance & VP Performance & Cost Efficiency

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

ABOUT THE ROLE

As Executive Assistant to the VP Compliance and the VP Performance & VP Cost Efficiency, you will play a key role in supporting two strategic functions within the Group. Acting as a trusted business partner, you will ensure the smooth coordination of daily activities, facilitate communication with internal and external stakeholders, and contribute to the efficiency of both departments.

This position requires a highly organized, proactive and discreet professional who thrives in a fast-paced international environment.

KEY RESPONSIBILITIES

Executive Support

• Manage complex calendars, meetings and appointments for both Vice Presidents.
• Organize business trips, conferences, workshops and leadership meetings.
• Act as the primary point of contact between the executives and internal and external stakeholders.
• Prepare, review and format presentations, reports, correspondence and other business documents.
• Attend meetings when required and prepare meeting minutes and executive summaries.
• Handle sensitive and confidential information with the highest level of professionalism.
• Support the administrative management of both departments.
• Manage purchase orders, including creation, monitoring and reconciliation.
• Review and pre-validate invoices related to consultants, external service providers and statutory auditors.
• Coordinate engagement letters and related administrative follow-up.
• Monitor and follow up on funding requests from agencies and subsidiaries.
• Support the tracking and coordination of various financial and governance processes.

Reporting & Communication Support

• Contribute to the preparation of reports, presentations and corporate documentation in both French and English.
• Ensure the quality, accuracy and timely distribution of information and documentation.
• Support internal communication and reporting activities across both functions.

PROFILE

• Bachelor's degree or equivalent higher education qualification
• Fluent English, both written and spoken
• Advanced proficiency in Microsoft Office Suite
• At least 5 years of successful experience in a similar position, preferably within an international and multicultural environment

SKILLS & COMPETENCIES

• Strong organizational and prioritization skills, with excellent attention to detail
• Proven ability to handle sensitive and confidential information with discretion
• Ability to manage multiple priorities and stakeholders simultaneously in a fast-paced environment
• Strong interpersonal and communication abilities
• High level of discretion and confidentiality
• Proactive mindset and solution-oriented approach
• Team spirit and customer service orientation

Please ensure you are familiar with the CMA CGM Corporate Internal Mobility guidelines.