Executive Assistant

Ventula Consulting Ltd.; Paris; Hybrid; EUR 48,000 - 55,000; Full time

Job summary

A philanthropic organization in Paris seeks an Executive Assistant to support a lean international team. This role involves managing the CEO's calendar, coordinating meetings, and providing administrative support. The ideal candidate is bilingual in English and French, has 3-5 years of relevant experience, and demonstrates strong organizational skills. Familiarity with digital tools and a passion for AI and its societal impact are desirable. The position offers a hybrid work model with three days onsite each week.

Qualifications

• 3-5 years of experience in administrative or office management roles.
• Strong written and verbal communication skills in English and French.
• Experience in a mission-driven organization is a plus.

Responsibilities

• Provide proactive administrative support to the CEO.
• Manage complex calendars and coordinate meetings.
• Support IT and tools coordination.

Skills

Organisational skills

English proficiency

French proficiency

Digital tools proficiency

Tools

Google Workspace

Slack

Zoom

Job description

Executive Assistant – Paris – Hybrid - €48 –€55,000 – French and English speaking

An Executive Assistant is required to join a newly established philanthropic organisation with multi‑million funding dedicated to shaping the AI ecosystem, prioritising outcomes that matter to people and communities, with transparency and equity at its core.

As the Executive Assistant, you will help build the systems and routines that enable a lean international team to operate smoothly, providing proactive administrative support to the CEO, managing complex calendars, coordinating meetings, and assisting with drafting, proofreading, and presenting documents.

You will oversee onboarding and offboarding checklists, maintain key internal records, and support IT and tools coordination. Our client is seeking an individual with 3+ years' experience in administrative or office management roles—ideally in a fast‑paced environment—strong proficiency with digital tools, and excellent organisational skills, along with strong written and verbal communication in both English and French. Experience in a mission‑driven organisation and an interest in AI and its societal impact are desirable.

Key requirements

• 3-5+ years’ experience in administrative, office management or team assistant roles
• Proficiency in English and French (written and spoken)
• Strong organisational skills and attention to detail
• Familiarity with HR or finance administration
• Strong proficiency with digital tools (google workspace, slack, zoom)
• Curiosity about AI and its impact on society

Location: Paris (3x a week onsite)

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative, General Business, and Information Technology

Industries

Philanthropic Fundraising Services, Non‑profit Organizations, and Information Services