EMEA Proposal Coordinator – French Native

Ivalua; Massy; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid working model (3 days in the

Snacks and weekly lunches in the

Career development program

Global collaboration culture

Job summary

Ivalua, a leading cloud-based spend management company, seeks a Proposal Coordinator, EMEA for French-native support. You will manage RFP responses, draft answers from pre-approved content, and coordinate SMEs across the EMEA region.

This entry-level role offers exposure to product knowledge, and a path toward sales, solution consulting, marketing, project management, or business development, while working in a hybrid setup with three days in the office weekly.

Qualifications

• Excellent oral and written communication skills in English and French (native speaker). Additional language (German, Dutch, Spanish or Italian) is an asset.
• Strong proficiency in MS Office (advanced formatting in Word, PowerPoint, Excel) and Google Suite (Docs, Sheets).
• Exceptional organizational skills with proven project coordination or management abilities.
• Attention to detail, and strong ability to work against multiple predefined deadlines.
• Ability to build strong relationships with Sales, Presales, Marketing, IT, and global teams.
• Quick learner with strong research skills and the ability to extract key information efficiently.
• Excellent presentation skills and strong verbal communication abilities.
• Strong autonomy with effective management of priorities.
• Open to new tools, technologies, and continuous improvement.
• You are comfortable working in a hybrid setup, with three mandatory office days per week.

Responsibilities

• Coordinate and produce RFP responses.
• Create RFP response project plan and organize and lead kick-off call(s).
• Create proposal drafts and provide “first pass” responses to the RFP questionnaires based on our existing, preapproved library content
• Coordinate relevant internal stakeholders and coordinate and lead teams through strategic reviews
• Manage proposal schedule and coordinate all team members to ensure all timelines are met.
• Coordinate proposal assembling, mailing/shipping as required.
• Communicate effectively with the response team and with key stakeholders such as subcontractors, vendors, and other partners involved in proposal development.
• Be able to work on multiple projects, balancing milestones and due dates.
• Build and maintain the Ivalua knowledge library:
• Maintain accurate content based on previous bid responses Q&A
• Update the knowledge library after bid submission with new boilerplate answers and new technical answers.
• Review old content on a regular basis with subject matter experts (Content Audits)
• Make sure that the answers are always up to date, relevant, and accurate.
• Actively adopt and critically assess new tools, including AI, to improve content quality and team efficiency.

Job description

Ivalua, a leading cloud-based spend management company, seeks a Proposal Coordinator, EMEA for French-native support. You will manage RFP responses, draft answers from pre-approved content, and coordinate SMEs across the EMEA region.

This entry-level role offers exposure to product knowledge, and a path toward sales, solution consulting, marketing, project management, or business development, while working in a hybrid setup with three days in the office weekly.