Department Assistant – Fixed-Term Contract (10 months) – M/F

Lesaffre Iberica SA; France; Sur place; EUR 24 000 - 36 000; Plein temps

Résumé du poste

An international company in France is seeking an experienced Department Assistant to provide administrative and logistical support across various functions. The ideal candidate should be well-organized, adaptable, and able to thrive in a fast-paced environment. Responsibilities include managing calendars, organizing meetings, and assisting with onboarding new team members. Strong communication and problem-solving skills are essential for successful interaction with stakeholders. This position offers a dynamic work environment with a focus on teamwork.

Qualifications

• Experience in administrative support roles.
• Proven ability to coordinate events and meetings.
• Strong attention to detail and confidentiality.

Responsabilités

• Manage calendars and organize meetings for managers.
• Perform various administrative tasks including filing and photocopying.
• Welcome and guide visitors to the department.
• Assist with onboarding new team members.
• Act as the point of contact for service‑related inquiries, ensuring timely coordination and resolution.
• Prepare and distribute reports, presentations, and documents as required.
• Coordinate internal and external meetings and events (logistics, catering, AV support, documentation).
• Handle incoming and outgoing mail, packages, and shipments; manage office supplies.
• Organize domestic and international travel arrangements (flights, hotels, car rentals, visas).
• Process expense reports, invoices, and purchase requisitions accurately and on time.
• Maintain and update departmental records and databases with accuracy and confidentiality.
• Provide additional administrative support as needed.

Connaissances

Strong communication skills

Problem-solving skills

Multitasking ability

Organizational skills

Adaptability

Description du poste

Background

Biospringer is looking for an experienced Department Assistant to join its dynamic team. In this role, you will provide administrative and logistical support to Biospringer’s global support functions (Finance, HR, Industrial, Supply Chain, Marketing) as well as the Cosmetics department. You will manage daily tasks, coordinate meetings and events, and act as a key point of contact for internal and external stakeholders. The ideal candidate is highly organized, adaptable, and thrives in a fast‑paced international environment. Strong communication, problem‑solving skills, and the ability to multitask are essential.

You will report to the Global Project Portfolio Coordinator.

Key Responsibilities

• Manage managers’ calendars and organize meetings.
• Perform various administrative tasks (filing, photocopying, ordering supplies, etc.).
• Welcome and guide visitors to the department.
• Assist with onboarding new team members.
• Act as the point of contact for service‑related inquiries, ensuring timely coordination and resolution.
• Prepare and distribute reports, presentations, and documents as required.
• Coordinate internal and external meetings and events (logistics, catering, AV support, documentation).
• Handle incoming and outgoing mail, packages, and shipments; manage office supplies.
• Organize domestic and international travel arrangements (flights, hotels, car rentals, visas).
• Process expense reports, invoices, and purchase requisitions accurately and on time.
• Maintain and update departmental records and databases with accuracy and confidentiality.
• Provide additional administrative support as needed.