Sales Administration Assistant (m/f/d) - 6-month fixed-term contract

SmartRecruiters, Inc.; Les Ulis; On-site; EUR 32,000 - 35,000; Full time

Job summary

Anton Paar France is seeking a Sales Administration Assistant on a 6-month fixed-term contract to support sales activities in Les Ulis (91), France. You will handle quotations, orders, tenders, and customer inquiries while coordinating with sales, technical and administrative teams.

The role requires 2–3 years of higher education in business/sales and strong English, with experience in SAP/CRM and MS Office being advantageous. On-site position with no remote work.

Qualifications

• 2- to 3-year higher education degree in business administration, sales, sales administration or a related field.
• Previous experience in Sales Administration, Sales Support or Order Management would be an advantage.
• You enjoy working in a dynamic environment, interacting with a variety of stakeholders and ensuring accurate and efficient follow-up of customer requests.

Responsibilities

• Prepare and send quotations for instruments, spare parts and consumables.
• Enter and follow up on customer orders.
• Prepare administrative documentation for tenders.
• Handle customer calls and requests.
• Ensure accurate administrative follow-up of customer orders through to completion.
• Manage and update sales files and records.
• Communicate relevant information to internal teams to ensure effective follow-up.
• Maintain and update customer and sales information in the CRM.
• Manage equipment loan documentation and ensure accurate tracking in internal systems.
• Coordinate returns with Graz, including credit note requests.
• Prepare and manage customs documentation when required.
• Process internal purchase orders for spare parts and demonstration instruments.

Skills

Professional English

Communication

Organizational skills

Prioritization

Teamwork

Interpersonal skills

Education

Higher education degree (2-3 years) in business/sales

Tools

SAP ERP

SAP CRM

Microsoft Office

Job description

• Full-time
• Compensation: EUR 32,000 - EUR 35,000 - yearly

Company Description

Anton Paar is an international group specializing in the development and manufacture of high-precision measurement and analytical instruments for laboratories, research and industry.

Anton Paar France supports customers across a wide range of industries, including pharmaceuticals, chemicals, food and beverage, materials, energy and research.

As part of a temporary reinforcement of our team, we are looking for a Sales Administration Assistant (M/F) on a 6-month fixed-term contract, based at our office in Les Ulis (91).

Job Description

Location: Les Ulis (91), France
Contract: 6-month fixed-term contract – Full time
On-site position – No remote work

At the heart of our sales activities, you will be responsible for sales administration and order management, from preparing quotations through to invoicing.

Working closely with our sales and technical teams as well as other internal departments, you will ensure the smooth handling of customer orders and contribute to delivering a high level of customer service.

Your Main Responsibilities

• Prepare and send quotations for instruments, spare parts and consumables;
• Enter and follow up on customer orders;
• Prepare administrative documentation for tenders;
• Handle customer calls and requests;
• Ensure accurate administrative follow-up of customer orders through to completion.
• Manage and update sales files and records;
• Communicate relevant information to internal teams to ensure effective follow-up;
• Maintain and update customer and sales information in the CRM;
• Manage equipment loan documentation and ensure accurate tracking in internal systems;
• Coordinate returns with our headquarters in Graz, including credit note requests;
• Prepare and manage customs documentation when required;
• Process internal purchase orders for spare parts and demonstration instruments.

Qualifications

You have a 2- to 3-year higher education degree in business administration, sales, sales administration or a related field.

Previous experience in Sales Administration, Sales Support or Order Management would be an advantage.

You enjoy working in a dynamic environment, interacting with a variety of stakeholders and ensuring accurate and efficient follow-up of customer requests.

Skills

• Proficiency in Microsoft Office;
• Knowledge of SAP and/or CRM systems would be an advantage;
• Strong communication and interpersonal skills;
• Professional English skills would be appreciated for communication with our international colleagues.

Personal Qualities

• Strong organizational skills and attention to detail;
• Responsiveness and ability to manage priorities;
• Excellent interpersonal and customer service skills;
• Team spirit;
• Autonomy and reliability.

Additional Information

Tools Used

• SAP ERP
• SAP CRM
• Microsoft Office;
• Anton Paar internal tools and applications.

Additional Information

• 6-month fixed-term contract – Full time;
• Position based in Les Ulis (91), France;
• Start date: As soon as possible;
• Training on Anton Paar tools and processes will be provided;
• You will join a dynamic team working in an international environment.

Why Join Anton Paar?

Joining Anton Paar France means becoming part of an international company with a collaborative and people-focused environment, recognized for the quality and innovation of its technologies.

You will work closely with our sales, technical and administrative teams and receive support and training to become familiar with our tools and internal processes.

At Anton Paar France, we value diverse talents and are committed to fostering an inclusive working environment. This position is open to everyone, including people with disabilities, based on equal skills and qualifications.

Would you like to bring your organizational skills, customer focus and sales administration experience to an international technology group? Join Anton Paar France!