Administrative Assistant

Tetra Pak; Puteaux; Presencial; EUR 42 000 - 62 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Career development opportunities

Global company environment

Competitive compensation and benefits

Flexible working arrangements

Resumo da oferta

Tetra Pak in Paris, France is seeking an administrative assistant to support senior management and optimize the organization and agenda across activities.

The role covers planning meetings, coordinating events, general office tasks, travel planning, purchasing, contract drafting, intercompany documentation, and cross-department support in a global company. This permanent role is based in Paris.

Qualificações

• Bachelor’s degree or diploma in Administration or equivalent.
• 5–10 years of experience in a similar role.
• Excellent communication skills and fluency in English.
• Experience with SAP SuccessFactors, Concur and purchasing activities is a plus.
• Structured, detail-oriented, and able to work independently or in a team.

Responsabilidades

• Manage unit’s administrative tasks at senior management level.
• Plan, organize, coordinate and support execution of management meetings and events.
• General office support (Microsoft Office).
• Travel planning and management.
• Handle delegations of responsibility and lead business administration projects.
• Oversee General Meetings and coordinate documentation with the CaCs.
• Manage approvals and purchasing within France & Benelux entities.
• Prepare and track purchase requests; perform accounting reconciliations related to Finance and Legal.
• Plan annual events and coordinate services with Sodexo and RIE.
• Manage insurance, claims, and intercompany contracts; provide cross-department support.

Conhecimentos

Administrative support

Communication

Organizational skills

Multitasking

English fluency

Teamwork

Formação académica

Bachelor's degree in Administration or equivalent

Ferramentas

Microsoft Office

SAP SuccessFactors

Concur

Descrição da oferta de emprego

At Tetra Pak we commit to making food safe and available, everywhere; and we protect what's good – protecting food, protecting people, and protecting the planet. By doing so we touch millions of people's lives every day.

And we need people like you to make it happen.

We empower you to reach your potential with opportunities to make an impact to be proud of – for food, people and the planet.

Job Summary

We are looking for an administrative assistant to support senior management to create an optimized organization and business agenda including all related activities.

This is a permanent position that will be located in Paris, France.

What you will do

• Manage unit’s administrative tasks at senior management level.
• Plan, organize, coordinate and support execution of management meetings, organizational meetings, events, and similar activities.
• Perform general office support to the department (incl Microsoft Office knowledge).
• Travel planning and management
• Manage delegation of Responsibility.
• Lead business administration projects.
• Overseeing General Meetings (preparation and documentation) and coordinating documentation with the CaCs
• Managing authorizations within the France & Benelux entities (signatures, purchase approvals, etc.)
• Preparing and tracking purchase requests and performing accounting reconciliations related to Finance and Legal
• Planning and organizing annual events
• Coordinating general services with the Sodexo team and the RIE
• Managing insurance and claims (property and vehicle fleet)
• Drafting and monitoring intercompany contracts
• Miscellaneous: providing support to various departments

We believe you have

• Bachelors degree or diploma in Administration or equivalent.
• 05-10 years of experience from similar role.
• The position requires excellent communication skills.
• You need to be fluent in English. Ability to speak Dutch will be a good to have.
• Your work is highly structured, ensuring accuracy on a detailed level.
• You can work independently but you’re also a team player and enjoy co-operating with others to solve work tasks in the most efficient way.
• You have one to two years of experience from other or preferably similar administrative work.
• You are familiar with the Microsoft Office package.
• You are able to use SAP Success Factors Concur and purchasing activities.
• You have no problem working on various tasks at the same time.

We Offer You

• A variety of exciting challenges with ample opportunities for development and training in a truly global landscape
• A culture that pioneers a spirit of innovation where our industry experts drive visible results
• An equal opportunity employment experience that values diversity and inclusion
• Market competitive compensation and benefits with flexible working arrangements

This job posting expires on 18 November 2026.

If you have any questions about your application, please contact Ayesha Iftikhar.

Diversity, equity, and inclusion is an everyday part of how we work. We give people a place to belong and support to thrive, an environment where everyone can be comfortable being themselves and has equal opportunities to grow and succeed. We embrace difference, celebrate people for who they are, and for the diversity they bring that helps us better understand and connect with our customers and communities worldwide.