AI-Powered Operations Associate — Remote

Ville Sauvage; France; Hybrid; EUR 34,000 - 62,000; Part time

Benefits offered by this job

Fully remote

Rolling applications

Job summary

Ville Sauvage is seeking an operations associate for part-time remote freelance work. You will manage finance operations, contracts, and vendor coordination, with AI-driven processes guiding daily tasks. You’ll work closely with the Director of Operations to keep cycles running smoothly while building reusable AI skills.

The role emphasizes autonomy, accuracy, and strong cross-functional collaboration across vendors, counsel, and platforms, with an implicit focus on security and auditability.

Qualifications

• 2-4 years in operations, finance administration, or project coordination.
• Ability to automate recurring workflows with AI agents.
• Strong accuracy with invoices, VAT, multi-currency amounts, and budgets.
• Adherence to approval protocols and audit trails.
• Fluent written and spoken English, confidentiality essential.

Responsibilities

• Validate incoming vendor invoices, tax treatment, currency against contracts.
• Prepare bank transfers and track approval protocols; confirm receipts.
• Review expense claims and allocate costs to budget lines.
• Coordinate document requests, vendor screening, and reporting for governance.

Skills

AI fluency

Operations generalist

Numerical accuracy

Process discipline

English fluency

Trustworthiness

Tools

Asana

Notion

DocuSign

Pennylane

Deel

Job description

Ville Sauvage is seeking an operations associate for part-time remote freelance work. You will manage finance operations, contracts, and vendor coordination, with AI-driven processes guiding daily tasks. You’ll work closely with the Director of Operations to keep cycles running smoothly while building reusable AI skills.

The role emphasizes autonomy, accuracy, and strong cross-functional collaboration across vendors, counsel, and platforms, with an implicit focus on security and auditability.