Administrative Assistant [26173]

Sopra Steria; Toulouse; On-site; EUR 30,000 - 42,000; Full time

Job summary

CS GROUP, a leading provider of end-to-end systems and engineering services, invites applications for an Administrative and Operational Support role located in Toulouse, France. You will support finance, accounting, engineering, PMO, and staff services, ensuring smooth day-to-day operations.

You will coordinate meetings, manage calendars, handle onboarding, VAT claims, travel logistics, and cross-functional communication across finance, HR, procurement, ICT, and engineering.

Qualifications

• 4 years of experience in business or public administration.
• Excellent coordination and stakeholder management abilities.
• Experience with document and records management.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer-service orientation.
• Proficiency with digital collaboration tools and office applications.
• Attention to detail and accuracy in handling documentation and records.
• Work across finance, HR, procurement, ICT and engineering teams.
• Fluency in English is mandatory; knowledge of French is a strong advantage.

Responsibilities

• Provide administrative and operational support to financial activities.
• Provide administrative and operational support to accounting processes.
• Provide administrative and operational support related to engineering activities.
• Provide administrative and operational support related to management and institutional activities.
• Provide administrative and operational support to PMO and quality-related activities.
• Support digital collaboration initiatives and ICT management activities.
• Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
• Manage calendars and scheduling activities.
• Coordinate stakeholders and support communication between teams.
• Facilitate PMO-related coordination activities.
• Manage ID registration and deregistration processes.
• Coordinate vehicle registration and deregistration procedures.
• Provide advisory services regarding host country agreements and applicable rules.
• Manage welcome office documentation and reporting.
• Monitor and manage shared functional mailboxes.
• Process and manage VAT claims.
• Provide driving licence support services.
• Deliver induction and orientation training sessions.
• Support staff relocation activities.
• Coordinate travel-related administrative activities and associated documentation.

Job description

CS GROUP has been successfully providing digital end-to-end systems and engineering services for more than 40 years.

With over 2000 employees worldwide, we combine advanced and unique skills in both information technology and space data engineering. We combine entrepreneurial agility with cutting-edge technological expertise.

CS GROUP is a leading provider of operational systems and an important and trusted long-term partner for space and defence organisations.

At CS GROUP, we are driven by innovation and we value our most important asset: our people.

Job Description

Administrative and Operational Support

• Provide administrative and operational support to financial activities.
• Provide administrative and operational support to accounting processes.
• Provide administrative and operational support related to engineering activities.
• Provide administrative and operational support related to management and institutional activities.
• Provide administrative and operational support to PMO and quality-related activities.
• Support digital collaboration initiatives and ICT management activities.

Coordination and Meeting Management

• Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
• Manage calendars and scheduling activities.
• Coordinate stakeholders and support communication between teams.
• Facilitate PMO-related coordination activities.

Welcome Office and Staff Services

• Manage ID registration and deregistration processes.
• Coordinate vehicle registration and deregistration procedures.
• Provide advisory services regarding host country agreements and applicable rules.
• Manage welcome office documentation and reporting.
• Monitor and manage shared functional mailboxes.
• Process and manage VAT claims.
• Provide driving licence support services.
• Deliver induction and orientation training sessions.
• Support staff relocation activities.

Mission and Travel Support

• Coordinate travel-related administrative activities and associated documentation.

Qualifications

• 4 years of experience in business or public administration.
• Excellent coordination and stakeholder management abilities.
• Experience with document and records management.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer-service orientation.
• Proficiency with digital collaboration tools and office applications.
• Attention to detail and accuracy in handling documentation and records.
• Ability to work across multidisciplinary teams including finance, HR, procurement, ICT, and engineering functions.
• Fluency in English is mandatory; knowledge of French is a strong advantage.

Please note: This role is subject to security clearance requirements.

Additional Information

This job is located in Toulouse, France.

An exciting and dynamic international working environment awaits you!

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.

Last apply date: 31/10/2026!