Administrative Assistant II — Project & Office Support

Energy Jobline ATTB; Us; Sur place; EUR 36 000 - 53 000; Plein temps

Avantages offerts par ce poste

Competitive compensation, paid weekly

Best-in-class medical, dental, vision,

401(k) with company match, vested on…

Employee Stock Purchase Plan [ESPP]

Pet coverage for your furry friends

Legal assistance coverage

Award-winning safety programs

Résumé du poste

The Administration Assistant II provides comprehensive administrative support to the Primoris Energy Services team in Houston, Texas, ensuring efficient daily operations and contributing to overall organizational effectiveness. Key duties include coordinating meetings, managing correspondence, preparing reports, and assisting with onboarding and document control to keep projects on track.

Experience with Microsoft Office, strong organization, and the ability to work independently or in a team

Qualifications

• High school diploma or equivalent required; Associate's degree in Business Administration or related field.
• Minimum of 2-4 years of experience in an administrative support role, preferably within the energy or construction services industry.
• Proficiency in Microsoft Office Suite is essential.
• Strong organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and a professional demeanor.
• Experience with office equipment such as printers, scanners, and multi-line phone systems.

Responsabilités

• Perform general administrative duties including answering phones, managing correspondence (email, mail), filing, and organizing documents.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and edit reports, presentations, and other documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Maintain and update databases, contact lists, and other essential records.
• Assist with expense report preparation and submission.
• Order and maintain office supplies, ensuring adequate stock levels.
• Support project teams with administrative tasks as needed, including data entry and document control.
• Act as a point of contact for internal and external inquiries, directing them to the appropriate personnel.
• Assist with onboarding new employees, including preparing workstations and necessary paperwork.
• Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Connaissances

Organizational skills

Time management

Written and verbal communication

Teamwork

Interpersonal skills

Attention to detail

Independence

Office equipment proficiency

Formation

High school diploma or equivalent; Associate's degree in Business Administration or related field

Outils

Microsoft Office Suite

Description du poste

The Administration Assistant II provides comprehensive administrative support to the Primoris Energy Services team in Houston, Texas, ensuring efficient daily operations and contributing to overall organizational effectiveness. Key duties include coordinating meetings, managing correspondence, preparing reports, and assisting with onboarding and document control to keep projects on track.

Experience with Microsoft Office, strong organization, and the ability to work independently or in a team