Administrative Assistant H/F

Jones Lang LaSalle Incorporated; Paris; Hybride; EUR 42 000 - 65 000; Plein temps

Résumé du poste

Jones Lang LaSalle Incorporated in Paris is seeking an Operations Administrator to manage day-to-day France VRA activities, coordinate teams, and support financial reporting. The role requires strong MS Office skills, attention to detail, and the ability to drive multiple tasks in a fast-paced environment.

You will liaise with country leads, support JBS and COE, and help implement new tools like CapForce and Power BI.

Qualifications

• Experience in financial administration or coordination is advantageous.
• Proficiency with Capforce or similar financial reporting tools.
• Strong attention to detail and analytical acumen.
• Excellent organisational and time-management abilities.
• Effective written and verbal communication.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsabilités

• Act as the local adviser on operations for country leads, Operation Leads, JBS COE, and sector/JBS ambassadors.
• Organise local meetings, conferences and client events when needed.
• Participate in team meetings, provide updates and track actions.
• Identify business problems and recommend solutions that meet organisational needs.
• Participate in business-led change management processes.
• New tools: Provide tech assistance and training for tools like CapForce, PeopleSoft, Inspection App and Valuation automation systems.
• Risk and Compliance: Assist with risk, Afrexim audit, compliance, and information security best practices.
• Maintain local admin templates (contacts, reliance letters...).
• JBS collaboration: Be ambassadors for JBS services ensuring the smooth running of the team.
• Collaborate with JBS to streamline VRA operations and manage escalations.
• Partner with in-country and JBS support teams to bridge the gaps in the valuation processes.
• Financial Management: Manage financial tasks, including reporting, handling local accruals, debts, accounts payable and third-party supplier invoices.
• Prepare and share financial and flash reports using Capforce, Cognos / Power BI (dependent on country requirements).
• Oversee the existing Work in Hand is updated for reporting, by partnering with JBS team.
• Be Super User and a Go-To-Person for in-country team for new WIH in Cap Force.
• Manage data correctness, by partnering with the local and JBS support teams.
• Ensure smooth billing process by partnering with Accounting and JBS teams.
• General Office Assistance: Offer administrative support at the local country level.
• Identify and escalate urgent issues.
• Lead and assist with new system rollouts and initiatives.
• Marketing, Digital and Content Management: Create and maintain SharePoint (Connect) sites.
• Manage Medallia and Client Voice Surveys locally.

Connaissances

Microsoft Office

Excel

PowerPoint

Communication skills

Time management

Organisational skills

Analytical skills

Interpersonal skills

Independent work

Outils

Capforce

PeopleSoft

Inspection App

Valuation automation

Cognos

Power BI

Salesforce

Description du poste

**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Department : France Value and Risk Advisory Description A highly organised and proactive operations administrator responsible for managing the day-to-day operations of France VRA team. This position requires an individual with excellent communication skills and the ability to multitask efficiently within a dynamic environment. The successful candidate will be adept at handling various administrative duties, ensuring smooth operational processes, and supporting the strategic goals of the France VRA team. Key responsibilities include maintaining accurate records, facilitating effective communication among team members, and providing essential support for project execution. Additionally, the coordinator will be instrumental in liaising with other departments to ensure cohesive and streamlined operations across the region. This role is integral to the EMEA Business Support Team, overseeing financial reporting, team coordination, and general administrative duties. Role & Responsibilities Communication and Coordination: * Act as the local business’s adviser on all issues relating to operations ensuring main contact for country leads, Operation Leads, JBS COE, and sector/JBS ambassadors.* Organise local meeting, conferences and client events when needed* Participate in team meetings, provide updates and track actions.* Identify business problems and recommend solutions that meet organisational needs* Participate in business-led change management processes* New tools: Provide tech assistance and training for tools like CapForce, PeopleSoft, Inspection App and Valuation automation systemsRisk and Compliance * Assist with risk, Afrexim audit, compliance, and information security best practices.* Maintain local admin templates (contacts, reliance letters...)JBS collaboration * Be ambassadors for JBS services ensuring the smooth running of the team* Collaborate with JBS to streamline VRA operations and manage escalations* Partner with in-country and JBS support teams to bridge the gaps in the valuation processesFinancial Management: * Manage financial tasks, including reporting, handling local accruals, debts, accounts receivable, accounts payable and third-party supplier invoices.* Prepare and share financial and flash reports using Capforce, and Cognos / Power BI (dependent on country requirements).* Oversee the existing Work in Hand is updated for reporting, by partnering with JBS team* Be Super User and a Go-To-Person for in-country team for new WIH in Cap Force. Manage data correctness, by partnering with the local and JBS support teams.* Ensure smooth billing process by partnering with Accounting and JBS teams.General Office Assistance: * Offer administrative support at the local country level.* Identify and escalate urgent issues.* Lead and assist with new system rollouts and initiatives.Marketing, Digital and Content Management * Create and maintain SharePoint (Connect) sites* Manage Medallia and Client Voice Surveys locallyQualifications and Skills * Previous experience in financial administration or coordination is advantageous.* Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.* Familiarity with financial reporting tools such as Capforce, Salesforce or similar platforms.* Strong attention to detail and analytical skills.* Excellent organisational and time management abilities.* Effective communication and interpersonal skills.* Ability to work independently and collaboratively in a fast-paced environment.* Flexibility to handle multiple tasks and prioritise effectively. The individual must be highly organised, flexible and able to clearly prioritise their duties and work on their own initiative. Must possess strong communication skills (both verbal and written) and the ability to work under pressure. Previous experience of working in a busy environment is essential as is the ability to provide a high level of service to, and establish rapport with, clients and JLL colleagues. A self-motivated individual, able to demonstrate reliability, flexibility and initiative. **Location:**On-site –Paris, FRAIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!