Administrative Assistant H/F

Jones Lang LaSalle Incorporated; Paris; Sur place; EUR 42 000 - 60 000; Plein temps

Résumé du poste

Jones Lang LaSalle Incorporated in Paris is seeking a highly organized operations administrator to manage the day-to-day France VRA activities and support the regional team. You will coordinate with country leads, JBS COE, and sector ambassadors to ensure smooth project execution in a fast-paced environment.

The role emphasizes financial reporting, local accruals, AR/AP tasks and admin process improvements.

Qualifications

• Previous experience in financial administration or coordination is advantageous.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Familiarity with financial reporting tools such as Capforce, Salesforce or similar platforms.
• Strong attention to detail and organizational skills.
• Ability to multitask in a fast-paced environment.

Responsabilités

• Communication and Coordination: act as local adviser on operations for country leads and JBS ambassadors.
• Organise local meetings, conferences and client events when needed.
• Participate in team meetings, provide updates and track actions.
• Identify business problems and recommend solutions that meet organisational needs.
• Participate in business-led change management processes.
• New tools: provide tech assistance and training for CapForce, PeopleSoft, Inspection App and Valuation automation systems.
• Risk and Compliance: assist with risk, Afrexim audit, compliance, and information security best practices.
• Maintain local admin templates (contacts, reliance letters…).
• JBS collaboration: be ambassadors for JBS services ensuring smooth running of the team.
• Financial Management: manage reporting, accruals, debts, AR/AP and supplier invoices; share financial reports using Capforce and Cognos/Power BI.
• General Office Assistance: offer administrative support at the local country level.
• Marketing, Digital and Content Management: create and maintain SharePoint sites; manage Medallia and Client Voice Surveys locally.

Connaissances

MS Office

Excel

PowerPoint

Attention to detail

Organisational skills

Communication skills

Independent & collaborative

Outils

Capforce

Salesforce

Cognos

Power BI

Description du poste

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Department : France Value and Risk Advisory Description A highly organised and proactive operations administrator responsible for managing the day-to-day operations of France VRA team. This position requires an individual with excellent communication skills and the ability to multitask efficiently within a dynamic environment. The successful candidate will be adept at handling various administrative duties, ensuring smooth operational processes, and supporting the strategic goals of the France VRA team.

Key responsibilities include maintaining accurate records, facilitating effective communication among team members, and providing essential support for project execution. Additionally, the coordinator will be instrumental in liaising with other departments to ensure cohesive and streamlined operations across the region. This role is integral to the EMEA Business Support Team, overseeing financial reporting, team coordination, and general administrative duties.

Role & Responsibilities

• Communication and Coordination: Act as the local business’s adviser on all issues relating to operations ensuring main contact for country leads, Operation Leads, JBS COE, and sector/JBS ambassadors.
• Organise local meeting, conferences and client events when needed.
• Participate in team meetings, provide updates and track actions.
• Identify business problems and recommend solutions that meet organisational needs.
• Participate in business-led change management processes.
• New tools: Provide tech assistance and training for tools like CapForce, PeopleSoft, Inspection App and Valuation automation systems.
• Risk and Compliance Assist with risk, Afrexim audit, compliance, and information security best practices.
• Maintain local admin templates (contacts, reliance letters…).
• JBS collaboration: Be ambassadors for JBS services ensuring the smooth running of the team. Collaborate with JBS to streamline VRA operations and manage escalations. Partner with in-country and JBS support teams to bridge the gaps in the valuation processes.
• Financial Management: Manage financial tasks, including reporting, handling local accruals, debts, accounts receivable, accounts payable and third‑party supplier invoices. Prepare and share financial and flash reports using Capforce, and Cognos / Power BI (dependent on country requirements). Oversee the existing Work in Hand is updated for reporting, by partnering with JBS team. Be Super User and a Go‑To‑Person for in‑country team for new WIH in Cap Force. Manage data correctness, by partnering with the local and JBS support teams. Ensure smooth billing process by partnering with Accounting and JBS teams.
• General Office Assistance: Offer administrative support at the local country level. Identify and elevate urgent issues. Lead and assist with new system rollouts and initiatives.
• Marketing, Digital and Content Management: Create and maintain SharePoint (Connect) sites. Manage Medallia and Client Voice Surveys locally.

Qualifications and Skills

• Previous experience in financial administration or coordination is advantageous.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Familiarity with financial reporting tools such as Capforce, Salesforce or similar platforms.
• Strong attention to detail and analytical skills.
• Excellent organisational and time management abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Flexibility to handle multiple tasks and prioritise effectively.
• The individual must be highly organised, flexible and able to clearly prioritise their duties and work on their own initiative.
• Must possess strong communication skills (both verbal and written) and the ability to work under pressure.
• Previous experience of working in a busy environment is essential as is the ability to provide a high level of service to, and establish rapport with, clients and JLL colleagues.
• A self‑motivated individual, able to demonstrate reliability, flexibility and initiative.

Location: On‑site –Paris, FRA

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.